Police Report Clerk - City

City of Oklahoma City • Oklahoma City, OK

3d • $18 - $28 • Onsite

About The Position

This posting is for a Police Report Clerk position within the Public Safety Support Division of the Police Department in the City of Oklahoma City. An eligibility list will be established or supplemented for filling future vacancies according to the AFSCME Collective Bargaining Agreement. The Police Report Clerk performs various clerical duties, including recording and maintaining confidential records in compliance with established guidelines and procedures. Essential functions include accurately typing documents, forms, and reports; receiving confidential police information via phone, in person, and from handwritten reports; maintaining microfilmed, computerized, and manual files; compiling statistical data; proofreading and verifying data; transferring information; ensuring proper format, grammar, spelling, and punctuation; conducting information searches; handling monetary transactions, preparing receipts, recording fees, and balancing cash drawers; exchanging police-related information with the public and city personnel; and performing other general clerical tasks. The role involves working semi-independently under specific written or verbal instructions, with periodic review of work products by a supervisor.

Requirements

• Knowledge of and skill in applying rules of grammar, spelling, and punctuation.
• Knowledge of and skill in performing general clerical tasks.
• Knowledge of and ability to operate standard office machines and equipment, i.e., computer and peripheral equipment, copiers, telephones, ten-keys, etc.
• Skill in typing accurately and neatly.
• Skill in communicating effectively using tact and diplomacy.
• Skill in organizing, recording, proofing, and verifying information.
• Skill in performing basic mathematical computations.
• Skill in following verbal and written instructions.
• Ability to learn specialized screens or software packages.
• Ability to accomplish tasks with minimal supervision.
• Ability to maintain confidentiality.
• Must successfully complete a comprehensive background check and polygraph test prior to employment.
• Must read, understand, and be willing and able to comply with the Body Art/Visible Tattoo Policy.
• Must receive a score of 70 percent or better on the job knowledge test.
• Must be eligible for employment with the City of Oklahoma City.
• Must meet the minimum qualifications to receive further consideration.
• Must complete the required CJIS Security and Privacy Training and pass the online certification test.
• Must be subject to a Criminal Justice Information Services (CJIS) Interstate Identification Index (III) Fingerprint Background check after receiving a conditional offer of employment.

Nice To Haves

• Full-time City employees will receive preference.
• Part-time/year-round City employees will receive preference.
• Honorably discharged veterans of the United States Active Duty Armed Forces, National Guard, and Reserve Forces who are not currently employed full-time by the City of Oklahoma City and who meet the qualifications for the position shall be given preference.

Responsibilities

• Accurately typing various documents, forms, memorandums, and technical reports.
• Receiving confidential police information via the telephone, in person, and from handwritten police incident reports.
• Maintaining microfilmed, computerized, and manual files and records.
• Compiling and reporting statistical data.
• Proofing and verifying source data, records or coded information.
• Transferring information from one document to another.
• Ensuring the usage of proper format, grammar, spelling, and punctuation.
• Conducting information searches.
• Completing transactions which involve the receipt and exchange of money, preparing receipts, recording fees, and balancing cash drawers.
• Exchanging police related information with the public and City personnel.
• Performing other general clerical tasks as assigned.
• Reviewing sensitive and potentially disturbing materials, such as graphic videos related to ongoing investigations.
• Handling difficult and emotionally challenging content, harsh language, inappropriate situations, or other distressing circumstances with professionalism, emotional resilience, and confidentiality.

Benefits

• Competitive pay
• An average of $22,000 annually contributed toward benefits and retirement
• A comprehensive package designed to support health and wellness, financial security, work-life balance, and personal and professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed