Police Records Clerk

City of New Haven•New Haven, CT

2d•Onsite

About The Position

This is highly responsible and specialized clerical work within the Records Room and Property Room of the Department of Police Service. Work involves the performance of duties which require attention to detail and accuracy in filing and recording information. Work is performed independently under general supervision. Performance is reviewed by the Unit Supervisor, who along with other supervisory personnel available to answer questions or resolve problems. There is extensive communication with the public, city agencies, and police employees utilizing computers and telephones. Note hours of work cover 24/7 operations and will include weekends and holidays: 8 am - 4 pm 4 pm - 12 am 12 am - 8 am Shifts are bid by seniority per bargaining agreement. Starting salary $46,772 -$47,834. After one year of successful service, provided that the employee has met requirements and demonstrated proficiency in all functions, an employee in the classification of Police Records Clerk shall receive a classification and salary upgrade to Police Records Clerk II, the salary range of which is currently $48,362 - $52,606.

Requirements

Graduation from standard high school and 1 - 3 years office experience; or any equivalent combination of training and experience, including high school graduation, which provides the following knowledge, skills and abilities:
Ability to learn operational procedures.
Ability to perform tasks consistent with learned procedures.
Ability to communicate calmly, effectively and courteously with the public as well as others within the law enforcement profession.
Ability to write clearly and legibly.
Ability to work rotating shifts.
Ability to carry out oral and written instructions correctly.
Ability to type and file information accurately.
Ability to check and be responsible for own work.
Ability to keep all matters confidential.
Skill in typing accurately.
Ability to learn software specific to assignment
Must obtain and maintain COLLECT certification throughout employment.
Must have ability to work various shifts and be flexible about days off.
All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Responsibilities

Initiates and maintains proper files on all arrested persons using standard department recording methods.
Performs warrant checks via manual and automated systems.
Enters information into in-house and state computer systems relative to arrested and wanted persons in accordance with standard procedure.
Handles requests from persons seeking information held within the Records Unit in accordance with law and regulations.
Uses standard office equipment to include: microfilming machines, copier, facsimile, typewriter, and computer terminal.
Files, maintains and retrieves information from department information system.
Uses department radio communication system.
Reviews incoming Case Incident Reports filed by field personnel before entry into department informational system.
Records records of dispositions on court cases.
Performs related work as required.