Police Records Specialist Trainee /Police Records Specialist

City of Riverside•Riverside, CA

17h•Onsite

About The Position

The City of Riverside Police Department is accepting applications for the position of Police Records Specialist Trainee and Police Records Specialist. The department is looking to fill one position in either classification based on experience. The Police Records Specialist Trainee and Police Records Specialist perform a variety of complex and responsible document management duties that include the use of multiple confidential automated law enforcement databases. Provides data entry of criminal information into confidential records management systems and various state and federal confidential telecommunications systems.

Requirements

High school graduation or satisfactory equivalent (GED).
None (for Trainee classification).
One (1) year of experience maintaining government, legal, or public safety records (for Specialist classification).
Must be able to pass an intensive police background investigation.
Possession of, or ability to obtain, a valid appropriate Class “C” California Motor Vehicle Operator’s License.

Responsibilities

Provide professional customer service to police personnel, City department staff, other law enforcement personnel, and the general public.
Perform a wide variety of complex document management duties related to confidential police reports, law enforcement records, court requirements, subpoenas, police records, and registrant and permit files.
Receive and review officer court information on various subpoena types; notify officers for on-call status and notify when no longer needed for court; serve as liaison between case attorneys, police officers, and police management relating to court appearances.
Duplicate and certify the copies of all police records in responses to requests from case attorneys, discovery requests, or general public records act requests.
Work the front counter and provide courteous and expeditious customer service for records and related requests.
Use and employ Live scan techniques for records management.
Review, redact, and compile audio and video recordings and prepare them for dissemination utilizing various forms of department software.
Access county, state, interstate, and national law enforcement records, automated data and electric information systems for the purpose of research, retrieving, updating, and purging the databases.
Process and prepare documentation; maintain and retrieve a high volume of police data and records of criminal investigations, arrests, accidents, complaints, and incidents.
Disseminate police files to appropriate investigative divisions and other outside agencies as required by law and scan files into document management systems.
Process and prioritize arrest reports for assignment and assist in the completion of arrest packages; follow up on cases that have been returned by the District Attorney’s office for more information.
Keep statistics and make reports on daily activities and work volume; cross-train on multiple functions.
Perform mail duties as needed to transport police reports or other law enforcement documents to various police facilities.
Access State of California Law Enforcement and Telecommunications System (CLETS) and National Law Enforcement Systems to enter, modify, update and retrieve data; process Live Scan applicant and criminal fingerprints and submit electronically to the Department of Justice.
Operate a variety of office equipment and perform minor adjustments on office machines and request maintenance services as necessary.
Cross train on all assignments in the Records Bureau and provide training to employees assigned to perform Records duties as directed.
Perform vehicle inspections and sign off verified citation corrections; review police reports, and registration documentation to determine legal release of towed and stored vehicles, accept fees, issue receipts, and provide documentation to be accepted by contracted tow yards.
Answer telephones, referring inquiries as appropriate, and assist the general public.
Perform other duties as assigned.