Police Records Supervisor

City of West Sacramento•West Sacramento, CA

20h•Onsite

About The Position

The Police Records Supervisor plans, organizes, and supervises activities and personnel of the Records Unit of the Police Department. This is a non-sworn, single, supervisor classification within the Police Department. Incumbents report to the Police Records and Property Manager or designee and have responsibility for providing daily supervision to assigned staff.

Requirements

High school diploma or equivalent.
Four (4) years of increasingly responsible experience working in the area of law enforcement records management or a related field.
One (1) year of experience shall be in a lead or supervisory capacity.
Must be able to pass a background investigation.
Must be able to arrange reliable and timely transportation through private or public transportation for attendance at work, off-site meetings, events, and trainings.
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.
Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment.
Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information.
Positions in this classification occasionally lift and carry reports and records that typically weigh less than 20 pounds.

Nice To Haves

Experience in records management.
Experience in process improvement.
Experience managing teams of employees (civilian or military).
Bilingual.
Law enforcement background.
Military background.
A Bachelor’s Degree from an accredited college or university with major coursework in public administration, business administration, criminal justice or related field is preferred.
POST Records Supervisor Certification is desirable.

Responsibilities

Demonstrate leadership capabilities: motivates, develops, and mentors others.
Plans, organizes, assigns, supervises and reviews the work of assigned staff in the Police Records and Property Division.
Provides and/or coordinates training for new hire employees in the Records Units, including the development of relevant training materials and resources.
Evaluates employee performance, counsels employees and effectively recommends initial disciplinary action.
Reviews and approves employee work schedules, overtime, vacation, sick leave and time cards.
Directs police records preparation, processing and file management activities.
Maintains security of police records ensuring that information is released in accordance with related laws and department policies.
Compiles statistical data, or directs such activities and prepares routine reports.
Conducts records audits.
Establishes and maintains record keeping systems.
Oversees and administers law enforcement records management.
Investigates and resolves or recommends action regarding service or personnel complaints related to records or communications activities.
Provides information to the public in accordance with established laws, codes, regulations and policies.
Participates in the development of records related goals, objectives, policies and procedures.
Ensures adequate inventory of supplies and equipment within areas of responsibility
Requests equipment maintenance and repair as necessary.
Advises and provides assistance to other department personnel regarding records activities.
Serves as liaison to other law enforcement agencies with regard to records related inquiries.
Oversees the collection, processing, and auditing of monies received.
Performs Police Records Technician duties as circumstances dictate.
May serve as systems administrator, trainer and troubleshooter for highly complex records management systems, mobile, and field based crime reporting systems.
May be required to testify in court.