Police Records Technician

City of Oceanside•Oceanside, CA

2d•Onsite

About The Position

The City of Oceanside is currently accepting applications for current and future vacancies for the position of Police Records Technician. This position will be assigned to the Police Department - Records. This is the journey level class within the Police Records series. Employees within this class are distinguished from the Senior Police Records Technician by the performance of the full range of duties as assigned. Employees at this level receive instruction pertaining to the complex duties in a Law Enforcement Records setting. As new or unusual situations arise, they are provided the tools necessary to understand the operating procedures and policies of the work unit.

Requirements

Knowledge of legal guidelines, regulations, laws and procedures governing the confidentiality, security and processing of law enforcement related records.
Knowledge of police terminology and law enforcement codes.
Knowledge of principles of record keeping and automated information systems.
Knowledge of Police Department organization and procedures as they relate to the processing of police records.
Ability to interpret and apply administrative and departmental policies and procedures.
Ability to maintain confidentiality in stressful situations.
Ability to analyze situations appropriately and take an effective course of action.
Ability to communicate effectively both orally and in writing.
Ability to effectively organize and prioritize own work assignments to work within deadlines.
Ability to process a wide range of detailed paperwork and data in accordance with specific procedures.
Ability to work variable shifts, during weekends and holidays.
Ability to establish and maintain effective working relationships with those contacted in the course of work.
Ability to maintain mental capacity which allows for effective interaction and communication with others.
Ability to maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
One year of clerical experience is desirable.
Equivalent to the completion of the twelfth grade.
Possession of, or ability to obtain and maintain, a valid California driver's license.
A five (5) minute typing certificate of thirty-five (35) Net Words Per Minute, with no more than five (5) errors issued within the last six (6) months.
Online typing certificates will be accepted as long as they meet the requested criteria.

Responsibilities

Conducts searches of various law enforcement computer systems to obtain criminal history, wanted person, vehicle impound, Department of Motor Vehicle and other police-related information.
Applies Oceanside Police Department, Department of Justice and other release of information policies when providing information to law enforcement personnel and the public.
Provides police clearance letters.
Enters, modifies and retrieves stolen and recovered vehicle, property, pawn, gun, boat and missing person records into state and national law enforcement computer systems.
Records vehicle impound information from tow companies.
Evaluates correctness of information contained in police reports and corrects any inaccuracies.
Verifies property entries of serial numbers, quantity and prices on teletypes.
Sells crime cases and traffic accident reports to the public via mail or at a public counter.
Sends and receives teletype messages via computer terminal.
Sorts, photocopies, routes and files arrest and crime reports.
Assists law enforcement personnel at a law enforcement information counter.
Collects fees for police licenses, clearance letters, reports and fingerprinting.
Maintains and checks logs of reports received.
Prepares form notices for owners of recovered and impounded vehicles.
Issues cite books to officers and retrieves for record keeping.
Accepts and files subpoenas for officers to have requested reports copied and returned.
May assist in training.
May direct coworkers in the absence of the supervisor.
Performs related duties and responsibilities as required.