Police Records Specialist
About The Position
This position performs intermediate clerical and technical work in coding, reporting, filing, and researching police records and related data. Work is performed under the regular supervision of the Police Records Supervisor. The role involves reading, analyzing, and preparing police records and reports, maintaining computer records systems, and assisting the public and other agencies by providing data. Responsibilities include entering police report data, processing and forwarding citations, answering telephone inquiries, performing criminal history research, processing crash reports, handling confidential information, collecting money for services, creating and running computer queries, checking data for accuracy, preparing statistical data on crime, validating criminal record entries, operating standard office equipment, assisting in report preparation, and aiding in the training of new employees.
Requirements
- A high school diploma or equivalent.
- General knowledge of record keeping procedures and practices.
- General knowledge of police forms, terminology, and records.
- General knowledge of departmental programs, policies, and procedures.
- Advanced time management and organizational skills.
- Ability to learn and retain record keeping procedures and practices.
- Ability to perform a considerable volume of detailed record work and maintain files.
- Ability to research and prepare reports.
- Ability to type and enter data accurately and at a reasonable rate of speed.
- Ability to operate general office and data entry equipment.
- Ability to express ideas effectively, both orally and in writing.
- Ability to follow written and oral directions.
- Ability to establish and maintain effective working relationships with associates, outside agencies, and the general public.
Nice To Haves
- Two years of experience in data entry, records management, or general office work is preferred.
Responsibilities
- Reads, analyzes, and prepares police records and reports.
- Prepares and maintains computer records systems and assists the public and other agencies by providing data.
- Enters police report data into computer records and tallies and files complaint, arrest, offense, incident, and crash reports.
- Processes and forwards citations to the appropriate court.
- Answers telephone, provides information, and assists the public.
- Performs criminal history research, compiles and updates records.
- Processes crash reports, answers questions and processes requests for information.
- Handles confidential information.
- Collects money for various services and issues receipts.
- Creates and runs queries and reports on the computer system.
- Checks and reviews a variety of police related data for accuracy and completeness.
- Enters data into a computer and prepares statistical data on crime.
- Checks and validates criminal record entries.
- Operates standard office, data entry, and other equipment.
- Assists in the preparation of periodic and special reports.
- Assists in training of new employees in the Records Division.
- Performs related tasks as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
