Police Records Specialist

City of Arvada•Arvada, CO

About The Position

The Police Records Specialist supports public safety by accurately managing criminal justice records and information. The role works with law enforcement personnel, courts, and the public to maintain confidential records, process critical documentation, comply with state and federal regulations, and provide customer service. Work hours are based on organizational need and may include 24/7 schedules. The position is subject to an extensive background check, which may include fingerprinting, a polygraph examination, verification of employment and education, reviews of criminal and driving records, reference checks, and other relevant factors. The employee must complete required in-service training and certification, obtain notary public status, and obtain and maintain CJIS certification and NCIC/CCIC login credentials. A valid Colorado driver’s license and acceptable driving record are preferred. The City of Arvada describes its vision as “We Dream Big and Deliver” and its mission as delivering superior services to enhance the lives of everyone in the community. Its values are Innovation, Passion, and Opportunity. City employees are expected to uphold the City’s values with integrity and accountability, act respectfully and inclusively, meet professional standards, and adhere to the employee conduct policy. The City is an Equal Employment Opportunity Employer.

Requirements

High school diploma or GED.
Three or more years of progressively responsible office experience.
One or more years of frequent public contact.
Ability to operate standard and technical office equipment.
Knowledge of City-wide resources and the ability to research and direct citizens to appropriate points of contact.
Basic knowledge of accounting and bookkeeping practices, including entering invoices, purchase orders, and collected money into software.
Ability to communicate effectively verbally and in writing and interact positively and cooperatively with personnel at all levels.
Ability to learn and apply statutes governing the confidentiality of police records.
Ability to maintain confidentiality and discretion professionally.
Ability to perform varied duties accurately under time-sensitive deadlines.
Ability to exercise good judgment and make sound decisions independently with minimal supervision.
Must complete annual and as-needed in-service training and certification requirements.
Must obtain status as a notary public.
Must obtain and maintain Criminal Justice Information Services (CJIS) certification.
Must obtain and maintain NCIC/CCIC login credentials.
Position requires an extensive background check, which may include fingerprinting, a polygraph examination, verification of employment and education, review of criminal and driving records, reference checks, and other relevant factors.

Nice To Haves

Previous law enforcement experience.
A valid Colorado driver’s license and acceptable driving record.

Responsibilities

Enter and manage data involving police-related incidents, including confirmations and cancellations in state and national crime information systems.
Update, maintain, archive, or purge data, files, reports, and lists according to department policy and retention schedules.
Review expungement and record-sealing petitions and ensure records are sealed or expunged upon receipt of a court order.
Redact records in accordance with department policy and applicable laws.
Write, transcribe, and query reports, lists, memoranda, and spreadsheets.
Process DUI reports, maintain statistical logs, and forward appropriate documents to the Department of Motor Vehicles.
Review, interpret, classify, and code crime reports using NIBRS standards.
Coordinate with municipal and county courts to maintain warrants in records management and state and national systems.
Process court documents accurately and submit them promptly to the appropriate Office of the District Attorney.
Respond to inquiries about rules and procedures governing the release of criminal justice information.
Release criminal justice records in accordance with department policy and applicable laws.
Accept payment for criminal justice records, maintain daily cash balances, and prepare cash and receipts for deposit.
Receive and process police-record requests; fingerprint individuals for employment, licensing, and permits; release impounded vehicles and collect associated fees.
Process cash and surety bonds for municipal and county arrestees.
Instruct personnel on topics such as the records management system and data entry, and assist internal stakeholders.
Exercise initiative and judgment when making decisions within assigned authority.
Respond promptly to requests and provide effective customer services or solutions with a positive and respectful attitude.
Travel to and attend team and organizational meetings, training, events, and activities, representing the department professionally.
Represent the department on various City committees.
Perform other duties as assigned.