Police Records Clerk

City of Bartow•Bartow, FL

2d•Onsite

About The Position

Performs intermediate skilled clerical work in coding, reporting, filing and researching police records and police related data. Work is performed under regular supervision.

Requirements

General knowledge of modem record keeping procedures and practices
General knowledge of police forms, terminology and records
General knowledge of departmental programs, policies and procedures
Ability to perform a considerable volume of detailed record work
Ability to maintain files
Ability to type accurately and at a reasonable rate of speed
Ability to operate general office and data entry equipment
Ability to follow written and oral directions
Ability to establish and maintain effective working relationships with associates and the general public.
Excellent customer service
Problem solving capability
Ability to communicate effectively
Conduct data analysis
Technology proficient
High school diploma or equivalent; 2 to 5 years of office experience; or an equivalent combination of relevant education and experience which provides the necessary knowledge, skills, and abilities and other competencies necessary for the position.
Possession of an appropriate driver's license valid in the State of Florida.
Possession of certification as a Deputy Court Clerk.

Responsibilities

Reads, analyzes, transcribes and prepares police records and reports; prepares and maintains computer records systems; assists the public and other agencies by providing data.
Prepares and distributes packets, correspondence and reports
Researches and gathers information
Performs data analysis
Works under minimal supervision
Assists with quality assurance
Types and files complaint, arrest, offense, incident, disposition, and accident reports
Answers telephone; provides information; assists the public
Receives and accounts for payments for departmental services
Performs criminal and background history research, compiles and updates records
Processes accident reports and answers questions and processes requests for information; handles a variety of confidential information
Posts daily parking ticket payments; composes and mails delinquent parking ticket letters
Types statements, investigation and offense reports from dictation, copy or recordings
Prepares case files for court
Creates and runs queries and reports on computer system
Checks and reviews a variety of police related data for accuracy and completeness
Enters data into computer; prepares statistical data on crime
Checks and validates criminal record entries
Prepares, researches and maintains data and records
Assists in the preparation of periodic and special reports
Performs related tasks as required.