Police Records Clerk

City of Pensacola • Pensacola, FL

2d • Onsite

About The Position

This is advanced and varied clerical work in the Records Division of the Police Department. An employee in this class is responsible for preparation, data entry, and maintenance of records in accordance with established procedures and methods. Work is performed under the supervision of a records supervisor.

Requirements

• Graduation from high school or equivalent
• Two (2) years of experience in maintaining police records.
• Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.
• Possession of Florida Crime Information Certification (FCIC) and National Crime Information (NCIC) Certification.
• Considerable knowledge of modern office practices and procedures, business English, spelling, and math.
• Considerable knowledge of departmental rules, regulations, and operating procedures.
• Knowledge of proper telephone etiquette and procedures.
• Ability to follow moderately complex written and oral instructions.
• Ability to learn fingerprinting skills.
• Ability to maintain index filing systems and to classify documentary material for filing purposes.
• Ability to enter and retrieve computer data.
• Ability to evaluate situations and make decisions in accordance with Public Records laws, regulations, and established policies.
• Ability to understand and follow instructions and to complete work assignments efficiently and correctly.
• Ability to operate standard office equipment, which does not require special training other than skills, which may be acquired on the job.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with associates and the general public.

Responsibilities

• Prepares correspondence from various sources.
• Sorts, updates in computer and files a variety of records including, but not limited to, offense reports, citations and accident reports.
• Performs receptionist duties for the Records Division.
• Processes mail and report service requests for cases.
• Collects and forwards fines and fees.
• Prepares I.D. cards and fingerprint cards.
• Take fingerprints as required from general public, criminal registrants, etc.
• Performs related work as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED