Police Records Aide - part-time

Village of Hanover Park•Hanover Park, IL

10d•Onsite

About The Position

The Village of Hanover Park is seeking a part-time Police Records Aide. This role is primarily responsible for reviewing, coding, and submitting police records into the department's Criminal Justice Information database. The Aide also serves as a receptionist for the public walk-in window, providing information on various police-related matters. Additionally, the position involves clerical duties such as operating the L.E.A.D.S. terminal, scoring and entering Uniform Crime Reports, maintaining daily reports, creating and maintaining files, and handling transmittals to county courts. Communication via two-way radio and monitoring the EMnet computer terminal for threats or events impacting the village are also key responsibilities. The role includes answering non-emergency calls, assisting with the vehicle impound program, and supporting other departments after working hours. Typing various notices, complaints, and reports, filing, distributing mail, and monitoring jail complex cameras are also part of the duties. The Aide may also assist in booking prisoners, conducting searches, and performing prisoner checks and feeding.

Requirements

High school diploma or general education degree (GED).
Two years general office experience and/or training, or equivalent combination of education and experience.
LEADS certification within six months of hire date.

Responsibilities

Reviewing, coding, and submitting police records into the department's Criminal Justice Information database.
Serving as a receptionist for the public walk-in window.
Providing public information concerning court information, weather conditions, road conditions, overnight parking, insurance reports, impounded vehicles, and related public police records and information.
Collecting bond money from officers and insurance report fees from the general public.
Collecting and processing vehicle impound fees.
Processing and recording citations issued by officers.
Operating the L.E.A.D.S. terminal by entering, retrieving, and/or canceling data concerning arrest warrants, criminal history, license plates, registration of vehicles, impounded vehicles, stolen articles, missing and wanted persons, and related information.
Scoring and entering all offense and arrests in Uniform Crime Reports.
Monitoring equipment operation and contacting appropriate sources regarding problems with terminal operation.
Maintaining daily reports concerning the activities of officers on duty, types of incidents that have occurred, and other useful information.
Creating and maintaining confidential and general files, records, and correspondence for the department.
Filing or forwarding records to be maintained in-house.
Recording and preparing all transmittals of matters relating to Cook and DuPage County Courts.
Monitoring and utilizing two-way radio communication via radio frequencies to include local Police, Fire, DuComm, ISPERN, Hanover Park Public Works Department, and Civil Defense radio frequencies.
Monitoring the EMnet computer terminal connected to the Department of Homeland Security and other Emergency Management organizations for information relating to threats or events impacting the village of Hanover Park.
Answering incoming telephone calls from the general public requesting police services of a non-emergency nature and giving information to callers or routing calls to appropriate personnel.
Referring calls to DuComm central dispatching service or dispatching service requested for calls requiring immediate action.
Collecting money generated from the Police Department's Vehicle Impound Program and preparing necessary paperwork for release of impounded vehicles.
Assisting Public Utilities and Public Services Departments by receiving and recording complaints and service requests after normal working hours.
Performing typing, such as notices to appear in court, complaints, alarm and street indexes, memos, letters, incident status cards, and daily bulletins.
Typing or retrieving and copying various reports and records for all police personnel requesting such services.
Filing various reports, court dockets and jackets, warning tickets, and L.E.A.D.S. messages.
Opening and distributing departmental mail.
Monitoring jail complex cameras when prisoners are in the holding facility or processing if new prisoners are being conducted.
Assisting in booking prisoners and conducting prisoner searches as needed.
Conducting periodic prisoner checks and feeding as assigned.
Following all safety regulations, policies, and procedures.
Reporting all unsafe conditions and acts to supervisor.
Reporting all accidents to the supervisor immediately whenever possible, but no later than the end of the employee's work shift.
Performing other duties as requested or assigned which are reasonably within the scope of the duties enumerated above.