Police Fleet Specialist

City of Chattanooga•Chattanooga, TN

13d•Onsite

About The Position

The incumbent in this classification provides support to the Police Fleet & Facilities Manager. This role is responsible for coordinating the Chattanooga Police Department’s fleet operations to ensure safety and reliability of the department's fleet of vehicles in collaboration with the City’s Fleet Division. Work requires limited supervision and the use of strong organizational skills with attention to detail.

Requirements

High school diploma or GED supplemented by five (5) years of previous experience and/or training involving fleet coordination and/or inventory management OR involving basic/general repair and maintenance of equipment, automobiles, and/or service vehicles; or any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this job.
Must have some experience in computer operations and fleet coordination or inventory management, and records management, and possess and maintain a valid driver's license.

Nice To Haves

Demonstrated ability to effectively utilize technology-based systems to track, manage, and maintain accurate vehicle and equipment inventories.
Exhibits proficiency in fleet management software, databases, spreadsheets, and other digital tracking tools to monitor vehicle assignments, usage, maintenance status, mileage, and lifecycle data.
Ensures inventory records are timely, accurate, and compliant with organizational policies and reporting requirements.
Shows strong attention to detail, data integrity, and accountability when entering, auditing, and reconciling inventory information.
Able to generate reports, identify trends or discrepancies, and communicate findings clearly to supervisors and stakeholders.
Adapts quickly to new technologies, system upgrades, and process improvements, while maintaining operational continuity and supporting informed decision-making related to fleet operations and resource allocation.

Responsibilities

Assists Manager with ensuring departmental compliance with all applicable laws, rules, regulations, standards, policies, and procedures; promotes compliance with policies governing the use, operation, and maintenance of fleet equipment and vehicles; initiates any actions necessary to correct deviations or violations.
Conducts inspections of vehicles assigned to the department; reviews inspection reports from other units; conducts daily inspections of vehicles to ensure safety and proper operations; identifies damaged, wrecked, or malfunctioning vehicles; prepares reports describing unreported damage or abuse to vehicles.
Provides direction and observation of employees operating department vehicles.
Develops, analyzes, and maintains fleet-related budgets by evaluating vehicle acquisition, replacement, maintenance, fuel, and lifecycle costs.
Projects short- and long-term budgetary impacts associated with fleet operations, including capital expenditures, operating costs, and resource allocation.
Utilizes data from fleet management systems and financial tracking tools to forecast expenditures, identify cost trends, and support informed decision-making.
Prepares budget justifications, financial reports, and projections for leadership review, ensuring accuracy, transparency, and alignment with organizational priorities and fiscal policies.
Collaborates with internal stakeholders to assess operational needs, evaluate cost-saving opportunities, and support strategic planning related to fleet sustainability and readiness.
Coordinates, inventories, and manages all aspects of departmental vehicles.
Conducts audits to ensure vehicles registration, and employees’ Driver’s License are in compliance.
Composes correspondence and reports on behalf of the department.
Prepares or completes various forms, reports, correspondence, lists, vehicle inspection reports, activity reports, vehicle assignment records, inventory records, or other documents.
Receives various forms, reports, correspondence, vehicle inspection reports, fleet assignment records, tag/title documentation, vehicle manuals/documentation, policies, procedures, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards, or retains as appropriate.
Operates a motor vehicle, personal computer, cellular phone, general office equipment, two-way radio, air compressor, hand tools, or other equipment as necessary to complete essential functions.
Proficient in Google Workspace, Microsoft Office, Email, Internet, and other Fleet related software.
Performs manual/mechanical tasks associated with maintenance of fleet; removes or replaces vehicle batteries; utilizes jumper cables to start batteries; inflates flat tires; makes keys and key tags.
Coordinates work activities with department staff, other departments, outside agencies, or others as needed.
Communicates with Manager, co-workers, other departments, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Provides assistance to other employees or departments as needed.
Performs other related duties as required.