PO Closeout Coordinator

Aston Carter • La Vista, NE

22h • $21 - $21 • Onsite

About The Position

The PO Closeout Coordinator supports purchase order and subcontract closeout activities for projects nearing completion. The role reconciles and resolves open vendor balances, ensures required documentation is received, and coordinates with internal and external partners to complete closeouts accurately and on time. The coordinator provides timely, high-quality service to projects, vendors, districts, and internal business partners while following established processes, procedures, policies, and internal controls.

Based in La Vista, Nebraska, the role is part of a small team of three and works in a fast-paced, high-volume environment. The structured schedule is typically 7:00 a.m. to 3:30 p.m. with a half-hour lunch, with an alternative 8:00 a.m. to 4:30 p.m. schedule offering some flexibility. After approximately 90 days, the role transitions to a hybrid arrangement combining onsite and remote work. The position is contract to hire.

Requirements

• Experience in a professional work environment; 12 years of experience is preferred.
• Basic accounting knowledge and reconciliation skills, including comfort working with numbers and financial data.
• Experience using Microsoft Outlook, Excel, and Word.
• Strong written and verbal communication skills, including the ability to listen and communicate information clearly.
• Excellent attention to detail and the ability to recognize discrepancies and seek appropriate resolution.
• Strong analytical, math, problem-solving, organization, and time-management skills.
• Ability to understand and follow established processes, procedures, and internal controls.
• Ability to prioritize work and perform accurately in a fast-paced, high-volume environment.
• Customer service and collaboration skills focused on supporting internal and external stakeholders.
• Ability to adapt to new processes and procedures and support continuous improvement.
• Customer service experience, particularly in roles requiring responsiveness and professionalism.
• Experience with purchase orders, data entry, and administrative support tasks.
• Initiative, flexibility when things change, and interest in growing within the organization.
• Demonstrated competence and reliability in handling responsibilities independently.

Nice To Haves

• Associate degree.
• Two years of Accounts Payable experience.
• Previous SAP experience.
• Familiarity with AI tools.
• Interest in developing into leadership or supervisory roles over time.

Responsibilities

• Generate subcontract closeout documents and complete assigned closeout activities accurately and within required timeframes.
• Run project closeout reports and reconcile accounts, identify discrepancies, and escalate complex or unusual items as appropriate.
• Track and manage assigned purchase order closeouts and maintain accurate, organized supporting documentation.
• Coordinate with projects, districts, vendors, and internal teams to resolve routine closeout questions and outstanding items.
• Support district training on the established closeout process and reinforce best practices.
• Provide excellent customer service to internal and external stakeholders while supporting business-critical needs.
• Follow established processes, procedures, policies, and internal controls in all closeout activities.
• Identify and communicate recurring issues and process improvement opportunities, collaborating with business partners to support efficiency and service quality.
• Meet deadlines while maintaining accuracy, organization, and follow-through on assigned tasks.
• Maintain reliable and consistent attendance to support team and business needs.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical illness, accident, and hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life insurance and AD&D coverage for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off and leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed