Project Closeout Coordinator

State of Indiana•Vincennes, IN

11d

About The Position

The Project Closeout Coordinator works with the Indiana Department of Transportation’s Vincennes District. The role requires strong organization, customer service, attention to detail, the ability to manage competing priorities, accurate recordkeeping, and effective communication with internal and external stakeholders. Experience with auditing processes, financial transactions, and reconciliation is preferred. A degree is not required. The position traditionally starts at $42,900, with compensation potentially commensurate with education and work experience. The role may be used in a supervisory capacity based on agency needs.

Requirements

Specialized knowledge of the program area, including pertinent rules and regulations.
Specialized knowledge of applicable legislation, guidelines, agency policy, and professional standards and practices.
Ability to research, analyze, and compile information related to the program area.
Ability to communicate effectively.
Ability to participate effectively in group decision-making.
Tact when dealing with agency personnel and the public.
Specialized knowledge of accounting and budgeting.
Ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

Experience with auditing processes, financial transactions, and reconciliation.

Responsibilities

Research and compile information on program procedures, needs, and policies.
Answer customer questions about program policies and procedures.
Establish, organize, and maintain current and historical program files.
Assist with program reports, applications, budget allocations, and purchasing consultative services.
Maintain, monitor, and order program assets.
Assist the supervisor with developing and planning the overall program and its role in the agency.
Schedule, prepare, and disseminate program-related training materials.
Perform other duties and activities as assigned.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completed wellness activities.
Health savings account with a bi-weekly state contribution.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including paid New Parent Leave, paid Childbirth Recovery Leave for eligible mothers, community service leave, and combined vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.