Contract Closeout Specialist - Quantico

CINCINNATI ASSOCIATION FOR THE BLIND•Quantico Base, VA

5d•$27 - $27

About The Position

The Contract Closeout Specialist supports the successful closeout of federal government contracts through contract research, documentation review, and reconciliation. The role reviews completed contract files, verifies contract performance and billing records, resolves discrepancies with supporting documentation, and helps ensure closeout deliverables are completed accurately and on time. The specialist uses government procurement and financial systems, SharePoint, Microsoft Office applications, and Adobe Acrobat to research awards, manage electronic records, track closeout activities, and create or maintain documents. The role also ensures contract records are organized and accessible for reviews and audits, while following applicable government, contractual, organizational, and security requirements and protecting sensitive information.

Requirements

Proficiency with adaptive technology and Microsoft Office applications, including Outlook, Word, Excel, and Access.
Strong analytical and problem-solving skills, including the ability to research, interpret, and validate information from multiple sources.
Excellent attention to detail and accuracy when reviewing, reconciling, and maintaining contract documentation and records.
Effective written and verbal communication skills and ability to work collaboratively in a team environment.
Strong organizational and time-management skills, with the ability to manage multiple assignments and meet deadlines.
Ability to learn and navigate government systems, databases, and electronic document management platforms.
Ability to maintain confidentiality and handle sensitive information in accordance with government and organizational requirements.
U.S. citizenship required to meet government contract and security requirements.

Nice To Haves

Associate's or bachelor's degree in Business Administration, Accounting, Finance, Public Administration, or a related field; equivalent combinations of education, relevant coursework, and professional experience will be considered.
Previous experience in contract administration, records management, data analysis, government contracting, accounting, administrative support, or a related field.
Experience working with federal government contracts or procurement systems.
Experience using PIEE, EDA, WAWF, MyInvoice, SharePoint, or similar systems.
Intermediate Microsoft Excel proficiency, including the ability to organize, analyze, and reconcile data.

Responsibilities

Receive, review, and process completed federal government contract files for closeout.
Ensure contract files are complete, accurate, and prepared according to closeout requirements and established procedures.
Support timely completion of contract closeout deliverables and documentation.
Research and analyze contract awards and files using government systems, including PIEE, EDA, WAWF, MyInvoice, and SDW.
Review contract, financial, and performance records to verify quantities, expenditures, invoices, and deliveries are accurate and reconciled.
Identify and resolve discrepancies by gathering and validating supporting documentation.
Retrieve, organize, maintain, and archive contract documentation and supporting records.
Save, name, and store electronic files in SharePoint according to document management standards.
Maintain accurate, complete, and readily accessible contract records for review and audit purposes.
Use Microsoft Office applications and Adobe Acrobat to create, edit, maintain, and digitally sign documents.
Track contract closeout activities using designated systems and databases.
Communicate and collaborate effectively to support team objectives.
Follow applicable government, contractual, and organizational policies and procedures.
Protect sensitive information and maintain the confidentiality, integrity, and security of contract documentation.
Comply with military and government requirements for safeguarding property, equipment, and information.