Platform Operations Coordinator
About The Position
WOOD Federal Solutions is seeking a highly organized, tech-fluent, and proactive Platform Operations Coordinator to support the growth and operational management of an emerging author, speaking, and digital media platform. This role supports: book promotion and coordination, YouTube and digital content workflows, podcast and speaking coordination, audience engagement systems, and content organization/distribution operations. The ideal candidate is operationally disciplined, digitally savvy, emotionally intelligent, and capable of independently moving work forward in a fast-evolving creative environment. This is NOT a traditional administrative assistant role. The position is designed for someone who enjoys helping transform ideas, conversations, recordings, and creative content into organized, visible, and operationally managed platform assets.
Requirements
- Bachelor’s degree preferred
- Strong organizational and coordination skills
- Excellent written and verbal communication abilities
- Comfortable working with evolving systems and emerging workflows
- Experience with cloud-based collaboration tools and digital organization
- Ability to work independently with minimal supervision
- High level of discretion, professionalism, and maturity
- Comfortable learning and using AI-enabled productivity tools
- Ability to travel within 50-mile radius
- U.S. Citizens
Nice To Haves
- Experience supporting creators, authors, speakers, executives, podcasts, or digital media operations
- Familiarity with YouTube, podcast, newsletter, or creator ecosystems
- Experience with content scheduling, digital asset management, or media coordination
- Familiarity with Canva, YouTube Studio, Kit/ConvertKit, social scheduling tools, or similar platforms
- Basic familiarity with video/audio workflows and transcription systems
Responsibilities
- Coordinate YouTube publishing workflows
- Organize and manage digital content assets, transcripts, clips, and archives
- Assist with content scheduling and publishing calendars
- Coordinate short-form content extraction and repurposing workflows
- Draft and organize video descriptions, titles, metadata, and publishing support materials
- Maintain organized cloud-based content libraries and operational folders
- Support book launch and promotion coordination activities
- Track reviews, interviews, podcast opportunities, and outreach efforts
- Assist with author platform management including Amazon Author Central and related systems
- Coordinate signed copy requests, promotional inventory tracking, and speaking/event preparation
- Maintain organized lists of contacts, media opportunities, and promotional activities
- Help manage platform-related workflows, timelines, and follow-up actions
- Coordinate meetings, interviews, and external platform-related engagements
- Assist with AI-supported transcription, summarization, and content organization workflows
- Identify operational bottlenecks and proactively recommend organizational improvements
- Maintain visibility across ongoing platform initiatives and publishing activities
Benefits
- Comprehensive medical, dental, and vision plans
- 401(k) with company match
- Generous PTO policy including vacation, sick leave, and holidays
- Opportunities for training, certifications, and career advancement
- Flexible work schedules and remote work options
- Employee assistance programs, wellness initiatives, and gym membership discounts
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
