Plant Administrative Assistant

Niagara Bottling•Lancaster, TX

About The Position

The Plant Administrative Assistant serves visitors by greeting, welcoming, and directing them appropriately; notifying company personnel of visitor arrivals; and maintaining security and telecommunications systems. The role supports plant units as needed and performs reception, office coordination, communication, supply, and clerical duties. Regular and predictable attendance is an essential function. Duties and responsibilities may change at any time with or without prior notice.

Requirements

At least 2 years of experience in the field or a similar manufacturing environment; experience may include a combination of work experience and education.
At least 2 years of experience in the position; experience may include a combination of work experience and education.
High school diploma required.
No foreign language is required.
Required certifications or licenses: none.

Nice To Haves

4 years of experience in the field or a similar manufacturing environment; experience may include a combination of work experience and education.
4 years of experience working in the position; experience may include a combination of work experience and education.
2 years of experience managing people or projects; experience may include a combination of work experience and education.
Associate’s degree.
Demonstrated competencies include prioritizing safety and department goals, addressing customer issues promptly, recommending continuous improvements, adapting to change, improving efficiency, developing technical knowledge, understanding interdepartmental impacts, seeking solutions, pursuing personal growth, and communicating clearly across the organization.

Responsibilities

Retrieve voicemail messages and forward them to appropriate personnel.
Answer incoming calls, determine callers’ needs, and route calls or messages to the appropriate personnel or department.
Provide callers with information about the organization, including its address and directions.
Welcome on-site visitors, determine the nature of their business, and notify appropriate personnel.
Monitor visitor access, issue passes when required, and ensure visitors and contractors read and understand company good manufacturing practices.
Schedule appointments and interviews and update appointment calendars.
Receive, sort, route, and maintain mail and publications; sign for and route office Federal Express and UPS deliveries.
Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
Submit issue-traks for office issues that arise.
Coordinate ordering and receipt of employee uniforms; use Oracle to submit requisitions and forward purchase orders for suppliers, distribution, and uniform tracking.
Create and post PowerPoint presentations and other communications to the Marlin board.
Keep the work area and common spaces clean.
Assist with ordering and coordinating plant events, including open houses, community involvement activities, plant visits, and holiday parties.
Assist employees with forms, paperwork, and HR systems such as Workday and Niagara U.
Distribute and track weekly safety talks for supervisors and employees.
Order, receive, and maintain office supplies.
Create and print fax cover sheets, memos, correspondence, reports, and other documents as needed.
Perform clerical duties such as filing, photocopying, and collating.
Upload the visit log to the splash page monthly.
Maintain regular and predictable attendance.

Benefits

Paid time off for holidays, sick time, and vacation time.
Paid parental and caregiver leaves.
Medical coverage, including virtual care options.
Dental insurance.
Vision insurance.
401(k) with company match.
Health Savings Account with company match.
Flexible Spending Accounts.
Expanded mental wellbeing benefits, including free counseling sessions for team members and household family members.
Family Building Benefits, including enhanced fertility benefits for IVF and fertility preservation, plus adoption, surrogacy, and Doula reimbursements.
Income protection including Life and AD&D, short- and long-term disability, critical illness, and an accident plan.
Special discount programs, including pet plans, prepaid legal services, identity theft protection, car rental, and airport parking.
Tuition reimbursement, college savings plan, and scholarship opportunities.