Plant Administrative Assistant

Kraft Heinz • Dover, DE

2d • Onsite

About The Position

The Plant Administrative Assistant provides administrative and operational support to plant leadership and cross-functional teams, including Operations, Quality, Maintenance, Logistics, and Human Resources. The role manages administrative processes, maintains records, supports reporting and communications, and helps ensure efficient day-to-day plant operations. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced manufacturing environment.

The position is based primarily in an office within the manufacturing facility, with work in the plant environment and movement throughout the facility as needed. The schedule is primarily Monday through Friday on day shift, typically between 7:00 AM and 4:00 PM. Flexibility, occasional overtime, weekend work, or schedule adjustments may be needed to support plant operations, projects, audits, training, or special events.

The role offers a starting pay rate of $26.00 per hour and is in a union facility. Benefits listed include paid vacation, medical, dental, and vision coverage, and a 6% 401(k) match. Benefits for hourly employees begin 90 days after hire. The position is eligible for a performance-based bonus under the applicable plan terms. The company also describes training, development, and advancement opportunities and programs supporting employee wellbeing.

Requirements

• High school diploma or GED.
• At least two years of administrative experience.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Strong verbal and written communication skills.
• Ability to prioritize multiple projects and meet deadlines.
• Experience maintaining confidential information professionally.
• Strong problem-solving and critical-thinking abilities.
• Ability to work independently and collaboratively within a team.
• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers, phones, and office equipment.
• Ability to occasionally lift up to 25 pounds.
• Ability to work in office and manufacturing environments and move throughout the facility as needed.

Nice To Haves

• Associate degree in Business Administration or a related field.
• SAP experience.
• Previous experience in a manufacturing environment.

Responsibilities

• Provide administrative support to plant leadership and various departments.
• Create, update, and maintain spreadsheets, reports, presentations, and other business documents.
• Perform accurate data entry, recordkeeping, and document management.
• Coordinate meetings, prepare agendas, and distribute meeting materials and communications.
• Support employee communications, postings, and plant-wide announcements.
• Maintain electronic and paper filing systems and departmental records.
• Assist with invoice processing, purchase requisitions, and administrative transactions.
• Compile and analyze information for reports, metrics, and tracking.
• Coordinate office supply inventory and ordering.
• Support employee engagement activities, training events, meetings, and special projects.
• Assist with audits, compliance documentation, and continuous improvement initiatives.
• Communicate with employees, supervisors, managers, vendors, and external partners.
• Maintain the confidentiality of sensitive business and employee information.
• Support additional administrative and operational needs as assigned.

Benefits

• Paid vacation.
• Medical, dental, and vision coverage.
• 6% 401(k) match.
• Performance-based bonus eligibility.
• Training, development, and advancement opportunities.
• Employee wellbeing resources and learning opportunities.
• Employee Assistance Program and family support programs.
• Company holidays and leave of absence.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED