Placement and Advising Coordinator (MSUAASF Range C)

Minnesota State Colleges and Universities • Winona, MN

6d • Onsite

About The Position

The Placement and Advising Coordinator supports successful teacher candidate progression and serves as a key resource for teacher candidates, faculty, external partners, and university stakeholders. Working closely with the Director of the Center for Student Success, the Coordinator strengthens educator preparation by managing quality student teaching placements, fostering partnerships, guiding teacher candidates from program admission through licensure recommendation, maintaining accurate documentation for licensure, assessment, and accreditation, supporting licensure processes in collaboration with the CSS Director and Teacher Education Unit Accreditation Lead, and contributing to continuous improvement efforts.

Requirements

• Master’s degree plus one year of professional experience in an education setting or bachelor’s degree plus two years of professional experience in an education setting or three years of professional experience in an education setting or an equivalent combination of postsecondary training, education and/or professional experience.
• Experience working directly with students.
• Demonstrated oral, verbal, and written communication skills sufficient to communicate in writing, over the phone, and prepare and deliver presentation.
• Demonstrated ability for creative problem solving and the ability to understand complex systems.
• Demonstrated organizational skills.
• Demonstrated proficiency with Microsoft Suite (Access, Excel, Outlook, etc.)
• Ability to speak in public.
• Must be able to lawfully accept employment in the United States by the day employment begins.
• A complete online application will include: A cover letter that addresses the qualifications listed previously, Current Curriculum Vitae / Resume, Transcripts (undergraduate and graduate), A list of professional references with contact information.

Nice To Haves

• Professional Work Experience with P-12 schools
• Professional Work Experience in post-secondary education
• Demonstrated Knowledge in student advising models.
• Demonstrated ability for handling multiple projects simultaneously.

Responsibilities

• Coordinate and support the placement of teacher candidates in student teaching experiences in collaboration with school districts, community partners, faculty, department chairpersons, and Center personnel.
• Serve as a primary resource regarding student teaching and educator preparation requirements.
• Facilitate timely placement processes, communicate placement requirements and timelines, maintain placement records, and ensure the successful completion of student teaching requirements.
• Develop and maintain productive relationships with school district administrators, cooperating teachers, placement coordinators, and community partners to support high-quality student teaching experiences.
• Assist in the development, maintenance, and renewal of partnership agreements and affiliation documents related to clinical experiences.
• Recommend and implement improvements to placement processes and procedures that enhance student success, operational efficiency, and partner satisfaction.
• Provide advising and student support services to teacher candidates with emphasis on progression through professional education requirements, student teaching, graduation, licensure readiness, and program completion.
• Collaborate with faculty advisors, department chairpersons, and university offices to assist students in navigating academic, placement, and licensure processes.
• Communicate licensure requirements, deadlines, documentation requirements, and candidate responsibilities.
• Provide individualized assistance and referrals as appropriate.
• Monitor candidate readiness for student teaching and licensure by maintaining required documentation and supporting compliance processes, including background checks, liability insurance, student teaching records, and related requirements.
• Maintain accurate candidate records within institutional systems, including ELC/Tevera and related platforms, to support student progression and successful completion of educator preparation requirements.
• Collect, maintain, analyze, and report data related to placement, advising, candidate progression, and licensure requirements.
• Ensure accuracy and integrity of candidate records, clinical placement information, assessment documentation, and licensure-related data maintained within institutional systems.
• Facilitate licensure application, recommendation, and documentation processes in collaboration with the CSS Director and Teacher Education Unit Accreditation Lead.
• Support assessment, accreditation, and continuous improvement activities related to educator preparation programs.
• Collaborate with the Director, Assessment Lead, Accreditation Lead, faculty, department leadership, and Teacher Education Unit stakeholders to maintain student teaching data, candidate assessment information, CPAST records, licensure documentation, and other evidence required for accreditation, licensure, and state reporting.
• Assist with data collection, reporting, analysis, documentation, and stakeholder feedback processes.
• Participate in efforts to improve systems, workflows, and outcomes related to candidate success and program effectiveness.
• Perform Other Duties as Assigned necessary to support the effective operation of the Center for Student Success and College of Education, including committee participation, professional development, recruitment activities, partner events, and other initiatives that support student success and college priorities.

Benefits

• Low-cost medical and dental insurance with affordable deductibles
• Employer-paid life insurance
• Short- and long-term disability
• Pre-tax healthcare and dependent care accounts with a roll-over option
• Confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling
• 12 paid holidays
• Generous vacation and sick time
• Six weeks of Paid Parental Leave
• Pension Plan
• 457(b) and 403(b) retirement accounts
• Various investment options
• Dedicated professional development
• Tuition waivers for both you and your dependents

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level