Philanthropy Events Specialist

Endeavor Health•Chicago, IL

7d•$25 - $38•Onsite

About The Position

The Philanthropy Events Specialist reports to the Manager, Philanthropy Events and manages and implements fundraising, cultivation, and stewardship events for two Endeavor Health Hospital Foundations. Events may include galas, golf outings, donor engagement opportunities, clinical partner activities, and capital campaign events. The role ensures events are strategic, consistent, well-coordinated, and designed to deepen donor relationships and advance fundraising goals. The specialist partners with fundraising leads and the Manager, Philanthropy Events to set event goals and outcomes, staff volunteer committees, and oversee event planning and execution. Responsibilities include project management, budget and timeline oversight, preparation of briefing materials and communications, coordination of internal and external resources and vendors, and use of organizational systems to document activity and support relationship management. Working with Philanthropy Operations and Communications, the specialist coordinates event promotional materials, manages confidential event mailing lists, drafts briefings for leaders and clinical and programmatic partners, tracks event invitations and responses in Salesforce, and measures and reports on event progress and outcomes. The role maintains Salesforce engagement records and collaborates with relevant teams on donor relationships and prospective moves management assignments. It also manages vendor and contract activities, auction planning, offsite registration and payment workflows, and guest experience, and maintains Standard Operating Procedures. The position is full-time, 40 hours per week, based at Swedish Hospital or Edward Hospital in Naperville. The schedule is Monday through Friday during normal business hours, with evening and weekend work as needed for events. Travel to other locations is required for meetings and events.

Requirements

Bachelor’s degree required.
Three to five years of project management or event experience.
Interpersonal and communication skills to represent Endeavor Health positively to the public, donors, and hospital personnel.
Ability to work with hospital personnel, volunteers, and donors and motivate participation in fundraising and stewardship activities and goals.
Strong organizational skills and ability to independently manage multiple programs and assignments accurately and on time.
Ability to maintain confidential information.
Written and analytical skills to create, research, and write materials that educate, motivate, solicit, and acknowledge donors.
Mathematical skills to prepare budgets and project revenues.
Ability to work independently and collaborate productively with people at varying levels of internal and external seniority.
High energy and passion for Endeavor Health’s mission.
Extensive experience with the Microsoft Office Suite.
Ability to travel to other locations for meetings and events.
Ability to work evenings and weekends as needed for events.

Nice To Haves

Project management or event experience in a not-for-profit setting.
Knowledge of and experience with CRM systems such as Salesforce Nonprofit Cloud and event software platforms such as OneCause.
Experience with design software such as Canva.

Responsibilities

Partner with fundraising leads and the Manager, Philanthropy Events to manage and implement cultivation and stewardship events, including defining goals and desired outcomes.
Plan and execute fundraising galas, golf outings, donor engagement events, clinical partner activities, and capital campaign events.
Staff volunteer event committees and support operational aspects of event planning.
Manage event projects, budgets, timelines, briefing memos, communications, internal and external resources, and vendor partnerships.
Use system tools and platforms to document activity, support collaboration, and strengthen relationship management.
Coordinate event promotional materials with Philanthropy Operations and Communications teams.
Draft event briefings for leaders and clinical and programmatic partners, and oversee confidential event-specific mailing lists.
Measure, analyze, and report event progress, outcomes, and follow-up; track metrics including return on investment, participation trends, and engagement.
Track event invitation responses in Salesforce and maintain Salesforce engagement records.
Collaborate with Analytics & Reporting, Donor Services, Prospect Development, and Corporate & Foundation Relations to manage relationships and review attendees for prospective moves management assignments.
Manage vendors and contracts, auction planning, offsite event registration and payment workflows, and guest experience in collaboration with the Operations team.
Maintain and update Standard Operating Procedures to document workflows and support a consistent, high-quality experience.
Perform other duties as required to support fundraising goals and comply with Endeavor Health standards, policies, and procedures.