Philanthropy Coordinator - Board

Jupiter Medical Center • Lexington, MA

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About The Position

The Philanthropy Coordinator provides general administrative, logistical, project management, data-entry, and fundraising support for a team of 6 to 8 gift officers at Jupiter Medical Center Foundation. The position supports the fundraising cycle, including identifying, engaging, evaluating, soliciting, recognizing, and stewarding donors. It reports directly to the Chief Philanthropy Officer and Director of Major Gifts.

The coordinator assists with donor cultivation, solicitation, and stewardship; maintains administrative records, minutes, and legal documents related to Foundation board members; serves as a point of contact for board members; and answers and directs calls to the main Foundation phone line. The role also supports meetings, donor interactions, Raiser’s Edge records and reports, Foundation events, and special projects. The coordinator works both independently and collaboratively, manages priorities and multiple tasks under tight deadlines, and seeks opportunities to improve processes.

Requirements

• Minimum 2–4 years of work experience in a nonprofit agency, specifically in fundraising, or equivalent.
• Strong customer service skills.
• Ability to be detail-oriented, self-starting, and proactive in problem-solving.
• Ability to work well independently and as part of a team.
• Strong oral and written communication skills.
• Proficiency in Microsoft Office, specifically Word, Excel, and PowerPoint.
• Knowledge of accessing and using Blackbaud Raiser’s Edge.
• Ability to sit, stand, and walk for long periods.
• Ability to work in a high-pressure environment, multitask, make sound decisions, and remain alert and self-motivated.
• Complete annual Joint Commission mandatory education, in-service, and health requirements, including attendance at new employee orientation.
• Participate in the TB/PPD Surveillance Program.
• Maintain required professional licenses and/or certifications.

Nice To Haves

• Bachelor’s degree in communications, hospitality, or a related field.
• Healthcare experience.

Responsibilities

• Assist with the cultivation, solicitation, and stewardship of current and prospective donors.
• Provide administrative support to the Chief Philanthropy Officer and Philanthropy team, working independently and collaboratively.
• Maintain administrative records, minutes, and legal documents pertaining to Foundation board members.
• Serve as a point of contact for Jupiter Medical Center Foundation board members.
• Answer the main Foundation phone line and direct calls appropriately.
• Assist Foundation staff with preparing conference rooms for meetings, including audio-visual support.
• Provide a positive giving experience to donors over the phone and in person, including handling calls for memorial and in-honor gifts.
• Use Raiser’s Edge to update and maintain donor records and help pull reports for portfolio review meetings.
• Prioritize and manage multiple tasks and deliver results under tight deadlines, sometimes with little oversight.
• Complete special projects as assigned.
• Attend off-site Foundation events as needed.
• Proactively seek additional duties and opportunities to improve processes.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time