Pharmacy Support Specialist/Office Assistant (Home Health)

Chemik Healthcare Services•Sugar Land, TX

17h•Onsite

About The Position

The Office Assistant at Chemik Home Health & Hospice plays a vital role in supporting daily administrative operations, staff coordination, communication, and office organization. This position ensures the office runs efficiently while supporting both clinical and non-clinical teams in delivering exceptional home health and hospice services. The ideal candidate is friendly, organized, detail-oriented, and highly approachable, with strong communication and multitasking skills. The Pharmacy Support Specialist / Office Assistant plays a dual-role in supporting both clinical coordination and administrative operations within a pharmacist-led home health agency. This position assists with medication-related workflows, documentation accuracy, and day-to-day office functions to ensure compliance with regulatory standards and high-quality patient care. This role is ideal for individuals with strong organizational skills, attention to detail, and an interest in pharmacy, healthcare operations, and patient support services. A pharmacy technician background is preferred but not required.

Requirements

High school diploma or equivalent required
1–2 years of administrative or office support experience
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook) and email systems
Ability to handle confidential information with professionalism

Nice To Haves

Associate or Bachelor’s degree preferred
Healthcare experience is a plus
Familiarity with systems like BambooHR is a plus
Pharmacy Technician experience or certification (preferred, not required)
Previous experience in home health, hospice, or healthcare setting

Responsibilities

Assist with medication reconciliation processes under pharmacist supervision
Review patient medication profiles for completeness and accuracy
Support coordination with pharmacies for medication delivery
Track medication orders and follow up on pending prescriptions
Assist in identifying discrepancies and reporting to the supervising pharmacist or nurse
Maintain medication logs and ensure documentation aligns with agency standards
Review and organize emails received after business hours each morning
Color-code, prioritize, and triage emails for efficient follow-up
Respond promptly to general office and administrative inquiries
Answer and triage incoming phone calls professionally and direct to appropriate staff
Maintain organized filing systems (electronic and physical)
Assist with daily office workflow and administrative tasks
Maintain office supplies and ensure availability of necessary materials
Support scheduling needs for staff, meetings, and interviews
Assist management team with clerical and coordination tasks
Help track and update internal logs, spreadsheets, and reports
Assist with tracking pending hires using Excel or internal systems
Collect and organize required onboarding documents (ID, licenses, TB test, insurance, etc.)
Coordinate interview scheduling and follow-ups
Assist with onboarding communication via BambooHR, email, and messaging platforms
Ensure new hires are guided through initial setup and training requirements
Maintain accurate and up-to-date employee records and files
Assist with distributing paychecks and employee communications
Support team engagement activities and office events
Provide general support to employees regarding administrative needs
Promote a positive and professional office environment
Assist with maintaining logs such as patient satisfaction surveys
Ensure documentation and records are organized and audit-ready
Support compliance with company policies and healthcare regulations
Maintain confidentiality of employee and company information