Pharmaceutical Congress Meeting Planner

American Express Global Business Travel

12d•$55,300 - $102,700•Onsite

About The Position

The Pharmaceutical Congress Meeting Planner will function as primary client liaison and lead for assigned pharmaceutical congresses for global client. The ideal candidate will work closely with client contact to understand and meet program objectives/outcomes. Must also be able to travel up to 40%.

Requirements

3-5 years pharma congress planning
Ability to communicate effectively and professionally with all levels of management and clients
Ability to work accurately and timely to meet deadlines
Ability to be flexible and handle change well
Shown skills for technology and/or software solutions and analytical skills required
Microsoft Word and Excel experience with Advanced level
Advanced oral and written presentation skills required
Ability to travel by airplane, boat, rail and/or car with travel up to 40%

Nice To Haves

4-year degree and CMP designation preferred
Experience with meeting industry technology preferred (CVENT)

Responsibilities

Establish comprehensive project timelines and workflow schedules with clients and suppliers; utilize business program management system from contract turnover through final bill completion to ensure timely and accurate handling of all program details
Handle and negotiate hotel, Congress, destination management company (DMC), air, and third-party contracts; monitor attrition dates and cancellation policies to ensure contracted services are performed
Coordinate all program details including site inspections, program itineraries, and working agendas; manage VIP special projects and oversee VIP logistics as requested
Conduct regularly scheduled status meetings with clients and stakeholders from pre-launch through program operation; communicate program requirements to internal teams and ensure alignment with client objectives
Work with creative team to produce program materials; communicate with IT support and clients regarding web requirements and registration needs
Partner with designated third-party suppliers to arrange services; develop strong relationships with multiple contacts within client and supplier organizations
Act as lead to coordinate program operations; work closely with support departments to exceed client requirements; assist with sophisticated, large-volume, international, and confidential programs including HCP-attended events
Work with accounting to complete final bills; review final billing prior to invoicing; maintain accurate records and system input per Amex GBT M&E and client policies for ToV reporting
Conduct program debriefs with clients; evaluate program impact and reassess objectives and outcomes; review processes and offer solutions for continuous improvement
Develop strong client relationships; participate in client presentations as requested; serve as trusted advisor throughout program lifecycle