Personnel Assistant

Akima, LLC•Anchorage, AK

3d•Onsite

About The Position

The Personnel Assistant II provides administrative and technical support to the Human Resources team at a U.S. Army contractor site. The role supports daily HR operations, including personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract, company, and U.S. Army requirements. The assistant processes HR documentation accurately and on time while protecting confidentiality and following DoD and contractor personnel policies. The position works both indoors and outdoors in warehouse and field environments. Duties may involve periodic overtime and exposure to heat, dust, cold, adverse weather, blowing sand and dust, confined spaces, and heights. The role requires lifting up to 50 pounds and routine standing, walking, bending, and reaching.

Requirements

High school diploma or equivalent preferred; an Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
2–4 years of HR, administrative, or personnel support experience; military contractor or Army-site experience preferred.
Knowledge of HR administrative practices, personnel recordkeeping, and compliance requirements.
Basic understanding of FLSA, EEO, FMLA, and applicable FAR/DFARS clauses.
Strong organizational and data-entry skills, with attention to detail.
Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Ability to maintain confidentiality of sensitive personnel information.
Strong communication and customer service skills for supporting employees and leadership.
Must have a REAL ID.
Basic proficiency in English reading and writing.
Must receive favorable background check and drug testing results.
Must have a valid driver’s license and proof of vehicle insurance.
Must be able to obtain and maintain a Common Access Card (CAC).
Must be able to obtain Tier 1/NACI (Public Trust) background eligibility.
Must be able to lift up to 50 pounds and perform routine standing, walking, bending, and reaching tasks.
Must meet the physical requirements necessary to perform assigned duties, including work in extreme heat or cold, high or low humidity, blowing sand and dust, confined spaces, heights, and other inclement weather conditions.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
Military contractor or Army-site HR, administrative, or personnel support experience.
Familiarity with DoD or Army HR processes.
Experience with HRIS or timekeeping systems such as Deltek, Kronos, Costpoint, or similar.

Responsibilities

Maintain accurate and current employee personnel files in accordance with company policy, Army contract requirements, and regulatory standards.
Assist with preparing HR forms, reports, and personnel action requests (PARs).
Track employee assignments, rotations, leave, and contract-mandated requirements.
Assist with new-hire documentation, background checks, and in-processing requirements.
Coordinate onboarding with site security, IT, and supervisors.
Support employee out-processing and final clearance, including property return and exit documentation.
Maintain time and attendance records in compliance with Defense Contract Audit Agency (DCAA) requirements.
Process leave requests, overtime authorizations, and shift adjustments.
Help supervisors and employees resolve timekeeping discrepancies.
Provide employees with information about company policies, benefits, and HR procedures.
Assist the HR Manager with enrollment, updates, and tracking of employee benefits programs.
Respond to routine employee inquiries and escalate complex issues to HR management.
Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity (EEO) guidelines.
Support audits, inspections, and government reporting requirements.
Assist with maintaining personnel accountability records for Army contract reporting.
Prepare correspondence, reports, and presentations for HR management.
Schedule meetings, coordinate training sessions, and assist with HR communications.
Support site leadership with workforce-related tasks as required.
Perform other duties as assigned.