Personnel Assistant - Anchorage, AK

VetJobs•Anchorage, AK

1d•Onsite

About The Position

The Personnel Assistant II provides administrative and technical support to the Human Resources team at a U.S. Army contractor site. The role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract, company, and U.S. Army requirements. It ensures timely and accurate processing of HR documentation while maintaining confidentiality and adhering to DoD and contractor personnel policies. The position works both indoors and outdoors and may involve periodic overtime and exposure to heat, dust, cold, and adverse weather. The employee must be able to perform routine standing, walking, bending, and reaching, lift up to 50 pounds, and meet physical requirements that may include working in extreme temperatures, varying humidity, blowing sand and dust, confined spaces, and heights.

Requirements

High school diploma or equivalent preferred; an Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
2–4 years of HR, administrative, or personnel support experience.
Strong organizational and data-entry skills with attention to detail.
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
Ability to maintain confidentiality of sensitive personnel information.
Strong communication and customer service skills for supporting employees and leadership.
Must have a REAL ID.
Basic proficiency in English, including reading and writing.
Must receive favorable background check and drug testing results.
Must have a valid driver’s license and proof of vehicle insurance.
Must be able to obtain and maintain a Common Access Card (CAC).
Must be able to obtain Tier 1/NACI (Public Trust) background eligibility.
Must be able to lift up to 50 pounds and perform routine standing, walking, bending, and reaching tasks.
Must meet physical requirements that may include working in extreme heat or cold, high or low humidity, blowing sand and dust, confined spaces, and heights.

Nice To Haves

Experience at a military contractor or Army site.
Familiarity with DoD or Army HR processes.
Experience with HRIS or timekeeping systems such as Deltek, Kronos, Costpoint, or similar.
An Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field.
High school diploma or equivalent.

Responsibilities

Maintain accurate and up-to-date employee personnel files in accordance with company policy, Army contract requirements, and regulatory standards.
Assist in preparing HR forms, reports, and personnel action requests (PARs).
Support tracking of employee assignments, rotations, leave, and contract-mandated requirements.
Assist with new-hire documentation, background checks, and in-processing requirements.
Coordinate with site security, IT, and supervisors to support onboarding.
Support out-processing and final clearance of departing employees, including property return and exit documentation.
Maintain accurate time and attendance records in compliance with Defense Contract Audit Agency (DCAA) requirements.
Process leave requests, overtime authorizations, and shift adjustments.
Support supervisors and employees in resolving timekeeping discrepancies.
Provide employees with information about company policies, benefits, and HR procedures.
Assist the HR Manager with enrollment, updates, and tracking of employee benefits programs.
Respond to routine employee inquiries and escalate complex issues to HR management.
Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity (EEO) guidelines.
Support audits, inspections, and government reporting requirements.
Assist in maintaining personnel accountability records for Army contract reporting.
Prepare correspondence, reports, and presentations for HR management.
Schedule meetings, coordinate training sessions, and assist with HR communications.
Provide support to site leadership for workforce-related tasks as required.
Perform other duties as assigned.