Personal / Executive Assistant

Co-Dough•Newport, RI

1d•Onsite

About The Position

Personal Assistant to Founder Co-Dough Bakery | Newport, Rhode Island About Co-Dough Co-Dough is a fast-growing bakery based in Newport, Rhode Island with ambitious plans for expansion. We're building a company designed to grow far beyond a single location, and we're looking for a highly organized, proactive Personal Assistant to work directly alongside the Founder & Owner during that growth. As Co-Dough expands, the Founder's time and attention are increasingly important. This role exists to protect both — taking ownership of the administrative, organizational, and personal details that can pull her away from leading the company. The Role This is a true Personal Assistant role combining business, executive, and personal support. The Founder's days move quickly between operations, hiring, meetings, vendors, partnerships, expansion opportunities, team decisions, emails, appointments, and personal responsibilities. Your job is to bring structure to those moving pieces and make sure the details are handled. You won't just be given a list of tasks every morning. You'll be expected to understand priorities, keep track of open items, anticipate what needs to happen next, and follow things through to completion. The goal of this position is to allow the Founder to spend more of her time on the work that only she can do — leading the company, developing the brand, making key decisions, building the team, and driving Co-Dough's growth. As the company grows, there is significant opportunity for this role to grow alongside it.

Requirements

2+ years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar support role preferred
Experience supporting a founder, entrepreneur, executive, or small business owner strongly preferred
Must live within reasonable driving distance of Newport, Rhode Island
Reliable transportation and a valid driver's license
Excellent written and verbal communication skills
Strong judgment and ability to work independently
Comfortable with Google Workspace, calendars, spreadsheets, email, and technology
Comfortable around dogs
Able to maintain complete confidentiality

Responsibilities

Manage the Founder's professional and personal calendars
Schedule, coordinate, and confirm meetings, interviews, appointments, and calls
Help organize and manage multiple email inboxes
Identify what requires the Founder's attention versus what can be handled independently
Draft routine emails, responses, confirmations, and follow-ups
Keep track of unanswered messages and outstanding requests
Maintain an organized system for priorities, deadlines, follow-ups, and open items
Make sure commitments and action items don't fall through the cracks
Follow up with employees, candidates, vendors, and business contacts when needed
Coordinate interview scheduling and other hiring-related logistics
Organize information and materials ahead of important meetings
Communicate with vendors, service providers, and other contacts on the Founder's behalf
Coordinate personal appointments and commitments
Run personal and business errands
Handle pickups, drop-offs, purchases, returns, and other day-to-day logistics
Coordinate deliveries, appointments, vendors, and services
Organize documents, receipts, files, and important information
Prepare basic documents, spreadsheets, summaries, and meeting materials
Assist with research and special projects
Help with light household organization and personal tasks when needed
Assist with puppy care, appointments, transportation, or other needs when necessary
Handle confidential personal, employee, financial, and business information with complete discretion
Protecting the Founder's Time: Understand what needs the Founder's attention, what can be handled independently, what can wait, who needs a response, what we're waiting on, what requires follow-up, what needs to happen before an upcoming meeting or deadline, and what has been completed.
Follow-Through: Close loops by tracking and ensuring completion of tasks such as email responses, appointment scheduling, vendor follow-ups, and document completion. Take ownership of tasks, figure out next steps, communicate as needed, and bring back for decision or approval when necessary.