Personal / Executive Assistant

Co-Dough LLC • Newport, RI

12h • Onsite

About The Position

Personal Assistant to Founder
Co-Dough Bakery | Newport, Rhode Island
About Co-Dough
Co-Dough is a fast-growing bakery based in Newport, Rhode Island with ambitious plans for expansion. We're building a company designed to grow far beyond a single location, and we're looking for a highly organized, proactive Personal Assistant to work directly alongside the Founder & Owner during that growth.
As Co-Dough expands, the Founder's time and attention are increasingly important. This role exists to protect both — taking ownership of the administrative, organizational, and personal details that can pull her away from leading the company.
The Role
This is a true Personal Assistant role combining business, executive, and personal support.
The Founder's days move quickly between operations, hiring, meetings, vendors, partnerships, expansion opportunities, team decisions, emails, appointments, and personal responsibilities. Your job is to bring structure to those moving pieces and make sure the details are handled.
You won't just be given a list of tasks every morning. You'll be expected to understand priorities, keep track of open items, anticipate what needs to happen next, and follow things through to completion.
The goal of this position is to allow the Founder to spend more of her time on the work that only she can do — leading the company, developing the brand, making key decisions, building the team, and driving Co-Dough's growth.
As the company grows, there is significant opportunity for this role to grow alongside it.

Requirements

• 2+ years of experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar support role preferred
• Experience supporting a founder, entrepreneur, executive, or small business owner strongly preferred
• Must live within reasonable driving distance of Newport, Rhode Island
• Reliable transportation and a valid driver's license
• Excellent written and verbal communication skills
• Strong judgment and ability to work independently
• Comfortable with Google Workspace, calendars, spreadsheets, email, and technology
• Comfortable around dogs
• Able to maintain complete confidentiality

Nice To Haves

• Exceptionally organized
• Naturally anticipate what needs to happen next
• Excellent follow-through
• Take ownership without needing constant direction
• Can turn a quick text, email, or conversation into clear next steps
• Know how to prioritize when everything feels important
• Are comfortable respectfully reminding and following up with the Founder
• Don't get overwhelmed when priorities change
• Can manage multiple unrelated responsibilities simultaneously
• Notice details other people miss
• Enjoy creating systems and organization
• Know when to solve something yourself and when to escalate it
• Communicate clearly and concisely
• Are comfortable interacting with employees, candidates, vendors, executives, and business partners
• Extremely trustworthy and discreet
• Resourceful and willing to figure things out
• Understand that great support often happens behind the scenes
• Genuinely enjoys making another person more effective

Responsibilities

• Manage the Founder's professional and personal calendars
• Schedule, coordinate, and confirm meetings, interviews, appointments, and calls
• Help organize and manage multiple email inboxes
• Identify what requires the Founder's attention versus what can be handled independently
• Draft routine emails, responses, confirmations, and follow-ups
• Keep track of unanswered messages and outstanding requests
• Maintain an organized system for priorities, deadlines, follow-ups, and open items
• Make sure commitments and action items don't fall through the cracks
• Follow up with employees, candidates, vendors, and business contacts when needed
• Coordinate interview scheduling and other hiring-related logistics
• Organize information and materials ahead of important meetings
• Communicate with vendors, service providers, and other contacts on the Founder's behalf
• Coordinate personal appointments and commitments
• Run personal and business errands
• Handle pickups, drop-offs, purchases, returns, and other day-to-day logistics
• Coordinate deliveries, appointments, vendors, and services
• Organize documents, receipts, files, and important information
• Prepare basic documents, spreadsheets, summaries, and meeting materials
• Assist with research and special projects
• Help with light household organization and personal tasks when needed
• Assist with puppy care, appointments, transportation, or other needs when necessary
• Handle confidential personal, employee, financial, and business information with complete discretion
• Determine what needs the Founder's attention, what can be handled without her, what can wait, who needs a response, what is being waited on, what requires follow-up, what needs to happen before an upcoming meeting or deadline, and what has actually been completed.
• Close loops by tracking and ensuring completion of tasks such as responding to emails, scheduling appointments, following up with vendors, or completing documents.
• Take ownership of assigned tasks, determine next steps, communicate as necessary, and bring tasks back for decision or approval when needed.

Benefits

• Competitive compensation based on experience
• Opportunity to grow significantly in responsibility and scope as Co-Dough expands
• Opportunity to join at an early stage and grow alongside the Founder and company

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed