Personal Assistant
About The Position
We are seeking an exceptional Personal Assistant to support a high-profile principal in Miami Beach. This role centers on the Principal's personal life and family — managing the details that keep a busy household and an active family running without friction. You will work in close partnership with the Senior Executive Assistant, who handles business operations and serves as the primary point of contact for the Principal. Your domain is the personal side: family coordination, children's schedules, personal appointments, errands, and all the moving pieces of day-to-day life that need a capable, organized person driving them. This is hands-on work. Driving, errands, pickups, packing, organizing — this is not a desk role. The Principal's standards are consistent and non-negotiable. When a system is established, it is followed every time.
Requirements
- 5+ years as a Personal Assistant, household assistant, or similar in a demanding environment
- Experience in a UHNW private household or family office strongly preferred
- Comfortable with hands-on personal and household work; comfortable as an occasional driver (clean driving record required)
- Strong written and verbal communication
- Proficient in Google Workspace, Microsoft Office, and willing to learn systems quickly
- Experience with task management tools like Clickup, Monday, Asana, etc. is preferred.
- Absolute discretion — non-negotiable
- Bilingual English/Spanish strongly preferred; familiarity with kosher household standards a plus
- Based in or near Miami Beach
Nice To Haves
- Experience with task management tools like Clickup, Monday, Asana, etc. is preferred.
- Bilingual English/Spanish strongly preferred; familiarity with kosher household standards a plus
Responsibilities
- Schedule and manage personal appointments across wellness, medical, and personal care
- Personal shopping, errands, and time-sensitive pickups
- Wardrobe coordination and travel packing
- Maintain the Principal's approved household products list; update and communicate changes promptly
- Day-to-day liaison to the nanny team on personal and family matters
- Coordinate children's medical appointments and school communications; relay information same day
- Track and organize children's health and supplement protocols; brief relevant staff
- Manage food-allergy and dietary protocols for the children across all relevant staff
- Prepare travel essentials for family members departing on trips
- Coordinate nanny scheduling with the House Manager; confirm weekly coverage
- Ensure behavioral and care protocols are being followed consistently
- Flag performance or coverage issues to the House Manager promptly
- Log all household deliveries and manage outgoing gifts with proper follow-through
- Confirm delivery of sent items and notify the Principal
- Coordinate closely with the House Manager and Senior EA so nothing falls between domains
- Step in without hesitation on household or personal tasks when other staff are unavailable
- Maintain household manuals and SOPs; update whenever standards or preferences change
- Keep records current and accessible to all relevant staff
- Rotate Sunday coverage with the Senior EA
- Handle whatever the family needs on your Sunday, including EA-domain tasks if needed
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
