Personal Assistant, Early ID

AstraZeneca•Boston, MA

1d•$69,700 - $104,550

About The Position

The Personal Assistant provides administrative and business support to Early Infectious Disease leaders at AstraZeneca, including the Early Infectious Disease VP. The role supports complex calendars, meetings, travel, routine reporting, projects, correspondence, and departmental operations. It may also provide administrative assistance to members of the Infectious Disease Therapies unit, including recruitment and onboarding, project and budget tracking, reporting, correspondence, and project governance activities.

Requirements

High school diploma or GED required.
At least 5 years of experience in a senior administrative role supporting complex projects.
Prior experience supporting multiple functional leaders.

Nice To Haves

Bachelor’s degree preferred.
Experience managing executive calendars, travel, and teams.
Relevant training, multitasking experience, software certifications, and/or time-management experience.
Proficiency in Microsoft Office Suite, including Microsoft Teams and SharePoint.
Strong written and verbal communication skills.
Ability to interact confidently with executives and employees at all levels.
Ability to prioritize time-critical assignments.
Experience working in a fast-paced global environment while balancing competing priorities.
Experience providing high-quality professional support proactively and independently, without day-to-day direction.
Ability to format documents consistently and professionally, and handle sensitive information confidentially and discreetly.
Excellent organizational skills and ability to manage multiple projects or tasks efficiently, identify urgent priorities, and complete activities accurately and on time.
Flexibility and adaptability to changing business demands.
Proficiency with virtual meeting technologies, information management software, and Microsoft products.

Responsibilities

Manage the Early Infectious Disease VP’s complex calendar, schedule meetings and events, and prioritize calendar conflicts.
Arrange domestic and international travel, as well as live and virtual meetings and conferences.
Lead departmental seminars and coordinate external subject-matter visits and seminars.
Prepare expense reports and supply orders for team members, following through to ensure timely action.
Track assigned internal projects and processes, including employee recognition and recruitment tracking, and generate reports from internal systems.
Track employee and temporary staff hiring and departures against approved budget targets.
Manage team meeting logistics, including calendars, scheduling, room bookings, and sharing slides.
Prepare accurate, properly formatted documents using Microsoft Office applications.
Provide administrative support to cross-functional teams.
Lead and coordinate logistics for in-person and virtual meetings.
Manage team information, including SharePoint documents and presentations, according to team best practices.
Create and maintain department distribution lists and organizational charts.
Support a high-performing team and facilitate cross-team collaboration.
Maintain and regularly update the team website.
Manage and track purchase order submissions.
Lead special projects and perform other duties as assigned.