Personal Assistant

Veit•Rogers, MN

5d•$95,000 - $110,000

About The Position

The Personal Assistant provides high-level business and personal support to the CEO, managing the CEO’s schedule and supporting a 500-acre household property. The role monitors appointments and movements, handles administrative tasks and email correspondence, oversees domestic services, coordinates travel, and anticipates needs. It requires sound judgment, discretion, organizational excellence, business acumen, adaptability, confidentiality, and strong relationship-building skills. The assistant manages the CEO’s complex business and personal calendar; monitors commitments and resolves scheduling conflicts; arranges travel; prepares schedules and briefing materials; and tracks follow-ups and deadlines. The role also prioritizes correspondence, serves as a liaison with stakeholders, and screens incoming requests. Property and household duties include coordinating staff, contractors, service providers, and vendors; overseeing maintenance, repairs, inspections, and seasonal activities; managing budgets, invoices, agreements, and payments; and monitoring supplies. The assistant also coordinates personal and family appointments, travel, transportation, errands, events, and hospitality needs, and manages special projects for the CEO and family. This is a safety-sensitive role requiring a pre-employment drug test and background check. The employee must have a valid driver’s license and satisfactory driving record, travel locally as needed, work in a private residence with cats and dogs, maintain strict confidentiality, and accommodate occasional early mornings, evenings, weekends, or schedule changes. The role is most often performed in a home environment and requires travel, work alone and with others, and adaptability to variable environments and weather. Physical demands include extended periods standing or sitting, computer use, navigating office floors, attending off-site meetings or events, and lifting up to 50 pounds unassisted. Reasonable accommodation may be made for individuals with disabilities. Base compensation is $95,000–$110,000, with the range varying according to skills and relevant experience. Full-time employees receive medical, dental, and vision plans, life insurance, disability coverage, retirement plans with matching contributions, generous paid time off, profit sharing, tuition reimbursement, and an employee assistance program.

Requirements

Experience supporting a CEO, business owner, executive leader, high-net-worth individual, or family office.
Proven experience managing complex schedules, travel arrangements, meetings, and executive communications.
Experience coordinating multiple priorities in a fast-paced environment while maintaining exceptional attention to detail.
Ability to handle highly confidential business and personal information with discretion and professionalism.
Valid driver’s license, clean and satisfactory driving record, and ability to travel locally as needed.
Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Ability to work independently, exercise sound judgment, and adapt quickly.
Must pass a pre-employment drug test and background check.
Must be able and willing to work near cats and dogs.
Must accommodate occasional early mornings, evenings, weekends, or schedule changes based on executive, household, travel, or event needs.
Ability to meet physical demands, including standing or sitting for extended periods, using a computer, navigating between office floors, attending off-site meetings or events, and lifting up to 50 pounds unassisted.

Nice To Haves

Experience supporting a principal in both professional and personal or household contexts.
Familiarity with large residential or rural property operations.
Strong business acumen and ability to prioritize effectively.

Responsibilities

Manage and optimize the CEO’s complex business and personal calendar, aligning priorities with organizational and personal objectives.
Monitor schedules, appointments, meetings, and commitments; identify conflicts and recommend adjustments.
Coordinate executive travel, including flights, lodging, transportation, itineraries, and related logistics.
Prepare schedules, briefing materials, and supporting information for meetings, events, and engagements.
Track follow-up items, commitments, and deadlines to support timely execution.
Manage and prioritize email correspondence, draft responses, and ensure important matters receive attention.
Serve as a professional and confidential liaison between the CEO and internal or external stakeholders.
Screen incoming requests and communications, determining urgency and appropriate escalation.
Coordinate relationships with household staff, contractors, service providers, and vendors.
Schedule and oversee property maintenance projects, repairs, inspections, and seasonal activities.
Manage household budgets, invoices, service agreements, and vendor payments.
Monitor inventory and procurement of household, property, and event-related supplies.
Coordinate personal appointments, reservations, transportation, errands, and special requests.
Assist with family travel planning, scheduling, and logistics.
Support personal events, gatherings, and hospitality needs as requested.
Handle sensitive personal matters professionally and discreetly.
Manage special projects for the CEO and family, ensuring deadlines, budgets, and objectives are met.
Anticipate needs, identify potential issues, and develop solutions proactively.
Maintain strict confidentiality regarding business, financial, family, personal, household, and property matters.
Travel locally to complete errands, appointments, purchases, and property-related tasks as needed.