Personal Assistant

Babylon Dental Care•Village of Bayville, NY

23h•$22 - $25•Onsite

About The Position

Babylon Dental Care is seeking a full-time Personal Assistant to support its COO with professional and personal day-to-day tasks. The role helps streamline the COO’s schedule and responsibilities so she can focus on leading the practice. The successful candidate will be mature, highly organized, detail-oriented, calm, discreet, and willing to take on a wide range of tasks, including caring for the family’s dogs. The position is based in a home or informal office setting and calls for flexibility, initiative, and sound judgment. The schedule is Monday through Friday, 9:00 AM to 5:00 PM, with flexibility to work outside the standard work week and occasional evenings as needed, approved in advance. This is an onsite role, ideally for someone local to Riverhead, New York. Occasional travel is required, and the candidate must have a car and a clean driving record. Babylon Dental Care describes a collaborative, supportive workplace focused on patient service, training, professional development, and opportunities for advancement. New team members receive a 15-day cross-department training program, an onboarding ambassador, and individualized role training. Compensation is $22.00–$25.00 per hour. Benefits begin after the first 90 days and include paid holidays, paid personal time off, sick time as required by New York State law, health insurance options, $2,500 on account for the employee’s dental needs within the practices, and a 401(k) with employer match.

Requirements

At least 2–3 years of proven, verifiable experience in a similar role, with excellent long-term references.
Valid driver’s license, clean driving record, and a car.
U.S. work authorization and interest in a long-term role.
Exceptional organizational, communication, administrative, and time-management skills.
Strong written and oral communication skills.
Excellent attention to detail and ability to manage assignment lists thoroughly.
Ability to handle multiple, sometimes competing, priorities.
Mature, professional, and discreet, with sound judgment.
Self-motivated, proactive, resourceful, and able to handle challenges with minimal supervision.
Flexible, solutions-oriented, calm, and comfortable taking initiative.
Ability to support a wide variety of administrative and logistical tasks.
Comfort working in a home or informal office setting.
Comfortable and experienced caring for dogs, including transporting them to appointments.
Tech-savvy and efficient with email, calendar applications, and online ordering.

Nice To Haves

Experience as a Personal Assistant or in a similar role in a private residence is preferred.
Local to the Riverhead, New York area.

Responsibilities

Organize and manage the COO’s schedule, anticipate needs, and support the COO’s day-to-day professional and personal life.
Coordinate with home vendors and service providers as needed.
Maintain organized records of warranties, contracts, and important documents.
Run errands for the COO and Marketing team, such as trips to the post office or Staples.
Plan and book travel for the COO, family members, and practice staff, including flights, accommodations, ground transportation, and itineraries.
Book event tickets, make restaurant reservations, and coordinate car service.
Support the COO and practice staff on special projects, including holiday cards and gift purchases.
Care for the family’s dogs and attend to their daily needs and routines.
Schedule and transport the dogs to veterinary, grooming, and other appointments as needed.
Partner with household and practice staff as needed.
Assist with general office tasks as needed.
Work a flexible schedule, including occasional evenings as needed by the COO and approved in advance.
Maintain discretion and integrity and keep information confidential.