Personal Assistant

Veit•Rogers, MN

4d•$95,000 - $110,000

About The Position

The Personal Assistant provides high-level business and personal support to the CEO, including managing the CEO’s schedule and supporting a 500-acre household property. The role monitors appointments and movements, handles administrative tasks and email correspondence, oversees domestic services, assists with travel, and serves as a trusted extension of the CEO. The successful candidate will demonstrate sound judgment, discretion, organizational excellence, business acumen, adaptability, professionalism, and the ability to anticipate needs, solve problems proactively, and balance competing priorities while keeping the CEO focused on high-value opportunities. Responsibilities include managing and optimizing the CEO’s complex business and personal calendar; coordinating travel; preparing schedules and briefing materials; tracking commitments and deadlines; managing and prioritizing email; acting as a liaison with stakeholders; coordinating household staff, contractors, vendors, property maintenance, budgets, invoices, supplies, and seasonal activities; arranging personal and family appointments, transportation, errands, travel, and events; and managing special projects for the CEO and family. The role requires strict confidentiality concerning business, financial, personal, family, household, and property matters. This is a safety-sensitive role requiring a pre-employment drug test and background check, a valid driver’s license and satisfactory driving record, and local travel for errands, appointments, purchases, and property-related tasks. The employee must be comfortable working in a private residence with cats and dogs and able to accommodate occasional early mornings, evenings, weekends, or schedule changes. The work is most often in a home environment and requires travel. The role may involve working alone or with others, variable environments and weather, extended periods sitting or standing, navigating office floors, attending off-site meetings or events, and lifting up to 50 pounds unassisted. Computer work in an office environment accounts for 50% or more of the work.

Requirements

Experience supporting a CEO, business owner, executive leader, high-net-worth individual, or family office.
Proven experience managing complex schedules, travel arrangements, meetings, and executive communications.
Experience coordinating multiple priorities in a fast-paced environment while maintaining exceptional attention to detail.
Ability to handle highly confidential business and personal information with discretion and professionalism.
Valid driver’s license, clean and satisfactory driving record, and ability to travel locally as needed.
Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Ability to work independently, exercise sound judgment, and adapt quickly.
Must pass a pre-employment drug test and background check.
Comfort working in a private residence with cats and dogs, and willingness to work near animals.
Ability to accommodate occasional early mornings, evenings, weekends, or schedule changes.
Ability to lift up to 50 pounds unassisted.
Ability to stand or sit in a stationary position for extended periods, navigate between office building floors, and attend off-site meetings or events.
Ability to work in variable environments and weather conditions, including rain, snow, wind, cold, and heat.

Nice To Haves

Experience supporting a principal in both professional and personal or household contexts.
Familiarity with large residential or rural property operations.
Strong business acumen and ability to prioritize effectively.

Responsibilities

Manage and optimize the CEO’s complex business and personal calendar, aligning priorities with organizational and personal objectives.
Monitor schedules, appointments, meetings, and commitments; identify conflicts and recommend adjustments.
Coordinate executive travel, including flights, lodging, transportation, itineraries, and logistics.
Prepare schedules, briefing materials, and supporting information for meetings, events, and engagements.
Track follow-up items, commitments, and deadlines.
Manage and prioritize email correspondence, draft responses, and ensure important matters receive appropriate attention.
Serve as a professional and confidential liaison between the CEO and internal or external stakeholders.
Screen incoming requests and communications, determine urgency, and escalate matters appropriately.
Coordinate relationships with household staff, contractors, service providers, and vendors.
Schedule and oversee property maintenance projects, repairs, inspections, and seasonal activities.
Manage household budgets, invoices, service agreements, and vendor payments.
Monitor inventory and procurement of household, property, and event-related supplies.
Coordinate personal appointments, reservations, transportation, errands, and special requests.
Assist with family travel planning, scheduling, and logistics.
Support personal events, gatherings, and hospitality needs as requested.
Manage special projects for the CEO and family, ensuring deadlines, budgets, and objectives are achieved.
Anticipate needs, identify potential issues, and develop proactive solutions.
Maintain strict confidentiality and handle sensitive business, financial, family, household, property, and personal information with judgment and discretion.
Travel locally for errands, appointments, purchases, and property-related tasks.