Permit Coordinator

Habitat for Humanity Wake County•Gardner, NC

About The Position

The Permit Coordinator manages permitting and approval processes for Habitat for Humanity Greater Raleigh construction and land development projects. This part-time role serves as a liaison among Habitat staff, architects, engineers, contractors, consultants, and local municipalities to help ensure permits and approvals are obtained accurately and efficiently. The position maintains project records, tracks permitting timelines, and supports the Construction and Land teams from initial application through inspections and project closeout.

Requirements

High school diploma or equivalent required.
Strong organizational skills and ability to manage multiple projects, deadlines, and priorities simultaneously.
Excellent written and verbal communication skills.
Strong attention to detail and ability to identify discrepancies or missing information in applications and project documents.
Proficiency with Microsoft Office, particularly Outlook, Excel, Word, and Teams.
Ability to learn and effectively use municipal permitting portals and internal project management systems.
Ability to work collaboratively with internal teams, consultants, contractors, and government agencies.
Ability to follow projects from initial permit applications through final approval and closeout.

Nice To Haves

Associate or bachelor's degree in construction management, business administration, planning, public administration, or a related field.
At least one year of experience in permitting, construction administration, land development, real estate, municipal government, or a related field.
Experience working with municipalities, building departments, planning departments, or other regulatory agencies.
Familiarity with residential construction site development, building plans, and the permitting process.

Responsibilities

Coordinate preparation, submission, and tracking of building permits, site-related permits, and other required approvals.
Obtain plans, documents, certifications, and supporting materials from project partners.
Review permit applications and supporting documents for completeness, accuracy, and consistency with approved plans.
Submit applications to municipalities, counties, utility providers, boards, and other agencies with jurisdiction over projects.
Serve as a primary point of contact between Habitat for Humanity Greater Raleigh and municipalities during permitting and approvals.
Monitor permit status and communicate with municipal staff to identify outstanding items, resolve issues, and facilitate approvals.
Coordinate responses to plan-review comments and requests for additional information with project partners and internal staff.
Review plans and construction documents to verify revision dates and consistency with approved plans.
Prepare and maintain permit and construction-start packages for project managers, construction managers, and contractors.
Enter and maintain permitting and project information in tracking systems and databases.
Coordinate construction inspections and assist with obtaining final inspections, certificates of occupancy, and other project-closeout approvals.
Develop and maintain permitting schedules, identifying critical dates, outstanding approvals, and potential delays.
Coordinate permitting activities from initial application through final approval and project closeout.
Schedule and coordinate meetings, inspections, appointments, and other permitting-related activities.
Maintain organized electronic and physical files for permits, plans, approvals, correspondence, inspections, and other project documentation.
Track permit fees, expiration dates, renewals, and other time-sensitive requirements.
Communicate permitting requirements, status updates, and potential issues to internal project teams and leadership.
Research local permitting requirements, ordinances, development regulations, and municipal procedures as needed.
Build and maintain working relationships with municipal staff, consultants, contractors, and other stakeholders.
Support the Land and Construction teams with project development and construction administrative and coordination tasks.
Perform other duties and special projects as assigned.