Permit Coordinator

Franciscan Children’s•Gastonia, NC

17h

About The Position

The Permit Coordinator coordinates and manages permitting and approvals for Habitat for Humanity Greater Raleigh construction and land development projects. This part-time position serves as a liaison among Habitat, architects, engineers, contractors, consultants, and local municipalities, helping ensure that permits and required approvals are obtained accurately and efficiently. The role maintains project records, tracks permitting timelines, and supports the Construction and Land teams from initial applications through final inspections and project closeout. The position also supports project development and construction through scheduling, document management, tracking fees and deadlines, researching local requirements, communicating status and issues, and coordinating with project stakeholders. Employees may be assigned other duties and special projects. Staff must pass a thorough background screening and uphold organizational policies on ethical behavior, safeguarding, and whistleblowing.

Requirements

High school diploma or equivalent required.
Strong organizational skills and ability to manage multiple projects, deadlines, and priorities simultaneously.
Excellent written and verbal communication skills.
Strong attention to detail and ability to identify discrepancies or missing information in applications and project documents.
Proficiency with Microsoft Office, particularly Outlook, Excel, Word, and Teams.
Ability to learn and use municipal permitting portals and internal project-management systems effectively.
Ability to work collaboratively with internal teams, consultants, contractors, and government agencies.
Ability to follow projects from initial permit applications through final approval and closeout.
Must pass a thorough background screening and uphold organizational policies on ethical behavior, safeguarding, and whistleblowing.

Nice To Haves

Associate or bachelor's degree in construction management, business administration, planning, public administration, or a related field.
One or more years of experience in permitting, construction administration, land development, real estate, municipal government, or a related field.
Experience working with municipalities, building departments, planning departments, or other regulatory agencies.
Familiarity with residential construction site development, building plans, and the permitting process.

Responsibilities

Coordinate preparation, submission, and tracking of building permits, site-related permits, and other required approvals for construction projects.
Obtain plans, documents, certifications, and supporting materials from project partners.
Review permit applications and supporting documents for completeness, accuracy, and consistency with approval plans.
Prepare and submit applications to municipalities, counties, utility providers, boards, and other agencies with jurisdiction.
Serve as a primary point of contact with municipalities throughout permitting and approval.
Monitor permit status, communicate with municipal staff, identify outstanding items, resolve issues, and facilitate timely approvals.
Coordinate responses to plan-review comments and requests for additional information with project partners and internal staff.
Review plans and construction documents to confirm revision dates and consistency with approved plans.
Prepare and maintain permit and construction start packages for project and construction managers and contractors.
Enter and maintain permitting and project information in tracking systems and databases.
Coordinate required construction inspections and assist with final inspections, certificates of occupancy, and other project-closeout approvals.
Develop and maintain permitting schedules, identifying critical dates, outstanding approvals, and potential delays.
Coordinate permitting from initial application through final approval and project closeout.
Schedule and coordinate meetings, inspections, appointments, and other permitting-related activities.
Maintain organized electronic and physical files for permits, plans, approvals, licenses, correspondence, inspections, and related documentation.
Track permit fees, expiration dates, renewals, and other time-sensitive requirements.
Communicate permitting requirements, status updates, and potential issues to internal project teams and leadership.
Research local permitting requirements, ordinances, development regulations, and municipal procedures as needed.
Build and maintain working relationships with municipal staff, consultants, contractors, and other stakeholders.
Support Land and Construction teams with administrative and coordination tasks related to project development and construction.
Perform other duties and special projects as assigned.