Permit Coordinator

Any Hour Group•San Rafael, CA

1d•$23 - $28

About The Position

The Project Coordinator is responsible for coordinating and overseeing administrative, operational, permitting, utility, installation, and project management activities from project initiation through completion. The role serves as a central point of coordination among office staff, field installation teams, customers, utilities, inspectors, permitting agencies, and other stakeholders. The coordinator keeps projects organized, compliant, on schedule, and aligned with company quality standards, taking ownership of assigned projects and proactively following up on deadlines, action items, risks, and obstacles. The position oversees permitting and inspections, manages project timelines and records, coordinates installation readiness and schedules, and maintains accurate project information and workflows in ServiceTitan. It also supports vendors and subcontractors, materials and equipment coordination, project reporting, compliance activities, process improvements, and other duties assigned by management.

Requirements

Pass a pre-employment background check.
Pass a pre-employment drug screen.
Proficiency in reading and interpreting electrical blueprints, schematics, and wiring diagrams.
Strong attention to detail, proactive communication, follow-through, and problem-solving.
Ability to manage multiple projects and deadlines simultaneously.

Responsibilities

Oversee permit preparation, submission, tracking, corrections, approvals, and closeout for assigned projects.
Coordinate inspections and ensure they are scheduled, completed, documented, and passed; arrange re-inspections and follow-up work as needed.
Track permit and inspection status, identify delays, communicate with permitting authorities and inspectors, and maintain complete records.
Manage assigned projects from initial handoff through completion, tracking timelines, milestones, deadlines, and action items.
Coordinate communication among sales, operations, installation teams, customers, utilities, permitting agencies, and management.
Identify project obstacles, delays, missing information, and risks; take appropriate action and escalate issues when needed.
Maintain current project records, conduct status reviews, and ensure project closeout documentation is complete.
Coordinate installation schedules, field-team availability, pre-installation requirements, and project readiness.
Ensure field teams have the information, materials, approvals, and documentation needed to complete projects; communicate changes, site conditions, and special instructions.
Assist with scheduling conflicts, field issues, failed inspections, incomplete work, punch-list items, corrections, and return visits.
Maintain accurate project statuses, notes, tasks, documentation, stages, and milestones in ServiceTitan.
Review project files and documentation for quality, completeness, overdue items, and gaps; verify required information before projects advance.
Support consistent use and improvement of ServiceTitan workflows, templates, processes, and reporting; communicate recurring data or quality issues to management.
Support project launches and process implementation, scheduling and resource coordination, subcontractor and vendor coordination, and material and equipment coordination.
Assist with tracking project costs or change orders, warranty and service coordination, audits and compliance reviews, reports and project metrics, and team training on project-management and ServiceTitan procedures.
Improve project workflows and communication between departments and take on special projects or other duties assigned by management.
Keep projects moving proactively, communicate consistently, follow through on commitments, identify and escalate problems early, and support company standards for quality, professionalism, compliance, and customer experience.