Administrative Assistant

Groundworks•Liberty Lake, WA

13d•$24 - $28

About The Position

Groundworks is seeking a highly organized and detail-oriented Permit Administrator to join its Spokane team. The role supports operations by managing residential and commercial permit applications, tracking approvals, coordinating with municipalities, and ensuring permits are properly closed out when projects are complete. The position works with customers, project managers, field personnel, inspectors, permitting agencies, and building departments in a fast-paced environment. It also supports branch operations with administrative and clerical tasks and helps ensure compliance with local, state, and municipal regulations.

Requirements

Strong organizational and time management skills.
High attention to detail and accuracy.
Ability to manage multiple projects and deadlines simultaneously.
Proficiency with Microsoft Office, including Outlook, Excel, and Word.
Excellent communication and customer service skills.

Nice To Haves

Previous permitting, construction administration, or municipal experience is preferred.
Experience working with building departments or construction-related permits is highly preferred.
Extensive permitting experience may support negotiable compensation.

Responsibilities

Apply for and manage residential and commercial permits.
Coordinate with local municipalities, inspectors, and permitting agencies.
Track permit status and ensure timely approvals.
Schedule inspections and assist with permit close-outs.
Maintain permit records and project documentation.
Support branch operations with administrative and clerical tasks.
Communicate with customers, project managers, and field personnel regarding permit requirements.
Ensure compliance with local, state, and municipal regulations.