People Services Coordinator (HR)

Pier Sixty Six•Fort Lauderdale, FL

1d•$24•Onsite

About The Position

The People Services Coordinator supports the daily operations of the People Services department through administrative, recruitment, onboarding, employee relations, and team member support. The position helps ensure efficient HR processes, accurate recordkeeping, compliance with company policies and employment regulations, and a positive team member experience. Working closely with department leaders and team members, the coordinator supports the employee lifecycle from recruitment and onboarding through employment changes and separation. The role requires maintaining confidentiality and providing service consistent with the standards of a luxury hospitality environment.

Requirements

High school diploma or equivalent required.
Working knowledge of HR practices, employment documentation, and confidentiality standards.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work collaboratively with team members and leaders at all organizational levels.
Professional integrity and discretion in handling confidential information.

Nice To Haves

Associate or bachelor's degree in Human Resources, Business Administration, Hospitality Management, or a related field.
One to two years of administrative, human resources, recruiting, or related experience.
Hospitality or luxury hotel experience.
Experience with an applicant tracking system or HRIS.

Responsibilities

Assist with posting job openings, reviewing applications, scheduling interviews, and coordinating candidate communications.
Support recruitment events, career fairs, and community outreach initiatives.
Maintain candidate records and update applicant tracking systems.
Coordinate pre-employment requirements, including background checks and employment documentation.
Communicate recruitment progress and candidate status to hiring managers.
Coordinate new-hire onboarding sessions, orientation schedules, and required documentation.
Ensure new-hire paperwork is accurate and completed by established deadlines.
Assist with employment eligibility verification and I-9 documentation.
Prepare new-hire files, identification badges, and onboarding materials, and support new team members through onboarding.
Maintain accurate and confidential personnel files, electronic records, and HR databases.
Prepare employment letters, status change forms, transfer documentation, and other HR correspondence.
Process employee status changes, promotions, transfers, and separations in applicable HR systems.
Assist with maintaining organizational charts, employee rosters, and departmental reports.
Keep documentation organized and complete in accordance with company policies and record-retention requirements.
Respond to routine team member questions about HR policies, benefits, employment documentation, and internal processes, and direct sensitive matters to the appropriate HR leader.
Assist with employee recognition programs, engagement activities, celebrations, and internal communications.
Support employee events, wellness initiatives, and company-sponsored programs.
Help promote a respectful, inclusive, and service-oriented workplace.
Assist with compliance with company policies and applicable federal, state, and local employment laws.
Maintain required training records and assist with coordinating mandatory training sessions.
Support audits, internal reviews, and requests for employment documentation.
Assist with tracking leave requests, required certifications, and other employment-related documentation.
Handle sensitive information discreetly and maintain strict confidentiality.
Perform other duties as assigned by the People Services leadership team.