People Operations

Hark•San Jose, CA

2h•$110,000 - $200,000•Remote

About The Position

As Hark scales its operations, we are looking for a People Operations Specialist to manage the day-to-day HR functions for our workforce. This includes onboarding, compliance, timekeeping, and employee support, while also contributing to the development and improvement of the underlying systems. This role requires a hands-on approach, a high volume of work, and a strong commitment to accuracy.

Requirements

3-5+ years of experience in People Operations, HR administration, or HR coordination, preferably in a fast-paced startup or the AI/Robotics industry.
Hands-on experience with I-9/E-Verify administration and employee record-keeping.
Working knowledge of timekeeping systems and basic California wage-and-hour laws.
HRIS experience with a strong emphasis on data entry accuracy; experience with Justworks & Rippling is a plus.
Must be organized, detail-oriented, and dependable when handling high-volume work.
Possess clear, friendly communication skills to support employees at all levels.
Strong working knowledge of California employment law, FLSA classifications, and benefits administration frameworks.

Responsibilities

Build and manage an end-to-end onboarding process for new hires, covering offer to start handoffs, background check tracking, new hire paperwork, orientation logistics, badges/equipment coordination, and day-one readiness.
Oversee I-9/E-Verify completion, re-verification, and record-keeping, ensuring all files are audit-ready.
Execute off-boarding procedures, including coordinating final pay in compliance with California timing requirements, system deactivations, and exit documentation.
Maintain accurate and confidential employee records and personnel files for all employees.
Process HRIS transactions (new hires, changes, terminations) with a focus on data accuracy.
Prepare employment verifications, notices, and other required documentation.
Act as the primary point of contact for all HR-related inquiries from employees, including benefits, pay, PTO, policies, and onboarding.
Coordinate daily immigration operations with external immigration counsel, managing document collection, case tracking, and timely responses to ensure filings remain on schedule.
Maintain organized, confidential immigration files and track critical dates such as visa expirations, extension windows, and work authorization reverifications.
Serve as a supportive and responsive contact for employees navigating visa processes, directing legal questions to counsel.