People Operations Onboarding Specialist
About The Position
The People Operations Onboarding Specialist supports and facilitates People Operations processes and assists the People Operations Generalist. The role provides administrative support to the People Operations function, including record-keeping, file maintenance, and HRIS entry. It also assists with new-hire paperwork and projects related to general People Operations compliance. The position is primarily office-based, with at least four days per week in the corporate office. Remote work may be available with flexibility, subject to reliable high-speed internet and a HIPAA-compliant work environment. The role supports employee onboarding and offboarding, recruiting, HR systems, compliance, reporting, audits, and People Operations activities related to mergers, acquisitions, and employee rebadges.
Requirements
- High school graduate or GED.
- Previous experience performing administrative functions and/or data entry in a professional setting.
- Experience with MS Office.
- Ability to work in the office at least four days per week.
- For remote or hybrid work, reliable high-speed internet and a secure, HIPAA-compliant workspace are required.
Nice To Haves
- Previous experience in a Human Resources role.
- Experience with Workday or a similar HRIS or ATS.
Responsibilities
- Help onboard new employees and assist with termination paperwork.
- Coordinate incoming and outgoing laptops as the liaison between People Operations and IT.
- Coordinate company-wide emails with the People Operations Generalist, set up meetings, and review and distribute mail.
- Maintain employee records and paper and electronic files.
- Review People Operations check requests and invoices and allocate expenses to the correct cost centers.
- Assist with recruiting needs.
- Provide administrative support to the People Operations Generalist and broader People Operations team.
- Monitor background checks and communicate findings to the People Operations Generalist.
- Manage I-9 compliance, conduct I-9 meetings, and support ongoing audit compliance.
- Help maintain Workday, including organizational structure information.
- Process onboarding for contractors.
- Assist with leadership reports.
- Assist with audits as required.
- Support People Operations activities related to mergers, acquisitions, and employee rebadges, including documentation, data coordination, onboarding, and employee communications.
Benefits
- Medical, dental, vision, and life insurance.
- Short- and long-term disability coverage.
- HSA with employer contributions.
- Flexible spending accounts for health care and dependent care.
- Wellness platform with premium incentives.
- Employee assistance support and voluntary supplemental plans, including accident, critical illness, hospital indemnity, and child disability insurance.
- Paid time off offerings and company-paid holidays.
- 401(k) plan with discretionary employer match opportunities.
- Professional development opportunities.
- Company-issued equipment.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
