People Operations Coordinator II

CLICK BOND INC • Carson City, NV

14d • Onsite

About The Position

The People Operations Coordinator supports the daily operations and functions of People Operations, including recruitment and onboarding, benefits administration, performance management, and compliance initiatives. The role provides service to employees, processes employee life-cycle changes, maintains records and HRIS data, and responds to employee questions about policies, procedures, and benefits.

The coordinator also supports payroll-related reporting, benefit programs, employee engagement and performance initiatives, leave and termination processes, employment verifications, and compliance recordkeeping. The role works with minimal supervision and is expected to maintain confidentiality, follow company safety and quality procedures, and contribute to a cooperative team environment.

Requirements

• Three years of experience in a Human Resources role, preferably in a coordinator or administrative capacity.
• Experience with HRMS/HRIS systems.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication, interpersonal, and conflict-resolution skills.
• Strong time-management skills and a demonstrated ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Understanding of personnel and compliance records management.
• Ability to work cooperatively and flexibly in a team environment and handle multiple projects at different stages.
• Results-driven approach and ability to succeed in a fast-paced environment.
• Ability to accomplish goals with minimal supervision.
• Ability to observe applicable safety guidelines and work practices.
• Ability to perform the physical demands of the position, including prolonged sitting or standing, computer work, walking, bending, reaching, carrying items weighing less than 10 pounds, and navigating the organization’s facilities.

Nice To Haves

• Associate’s degree in a related field.
• Experience with Paycom software, or the ability to quickly learn the organization’s HRIS systems.
• Strong knowledge of the company’s culture and history.

Responsibilities

• Provide service to employees and process employee life-cycle changes.
• Assist with recruitment, including job postings, interview scheduling, reference checks, and initiating drug screens and background checks.
• Facilitate new-hire orientation as needed and ensure new-hire packets and welcome boxes are available.
• Maintain accurate employee records in the HRIS and personnel files.
• Collaborate on writing, revising, editing, and proofreading job descriptions, policies, and procedures.
• Keep controlled documents current in the Quality Environmental Management System (QEMS).
• Audit I-9 records for compliance.
• Support People Operations initiatives and projects, including performance management and employee engagement surveys.
• Review, track, and document employee participation in incentive programs, and ensure timely payment processing.
• Administer employee benefits, including enrollments, changes, and terminations.
• Ensure compliance with federal, state, and local employment laws and regulations, and update company bulletin board information.
• Maintain knowledge of HR, talent management, employment-law, and technology trends and changes.
• Respond to employee inquiries about HR policies, procedures, and benefits in a timely and professional manner.
• Review hourly and salaried employee timecards, monitor vacation and sick-time accruals, and prepare payroll and related reports for accounting.
• Coordinate benefit open enrollment, changes, evidence of insurability, and employee benefits training.
• Assist with annual affirmative action plan reporting and maintain other records, reports, and logs.
• Conduct exit interviews and complete termination paperwork.
• Process FMLA, short-term disability, and leave-of-absence requests in accordance with company policy and regulations.
• Support Environmental Health and Safety with required workers’ compensation forms.
• Manage employment verification requests.
• Maintain HR information system records and compile database reports.
• Immediately report suspicious or hazardous conditions to a supervisor.
• Follow safety guidelines and company policies and procedures to support quality and safety.
• Help maintain clean, orderly, and hazard-free work areas.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree