People Operations Coordinator II

Click Bond•Carson City, NV

12d

About The Position

The People Operations Coordinator supports the daily operations and functions of People Operations, including recruitment and onboarding, benefits administration, performance management, and compliance initiatives. The role provides service to employees, maintains accurate records and HRIS data, supports employee lifecycle processes, and responds to inquiries about HR policies, procedures, and benefits. The position also supports payroll preparation, benefits programs, employee engagement and incentive initiatives, employment-law compliance, and required reporting. It works with minimal supervision and requires discretion, attention to detail, and collaboration across teams. This is not a supervisory position. Work is primarily performed in a standard office environment. When working in manufacturing areas, the employee may be exposed to noise, smells, heat, and dust. The position requires observing fire regulations and safe work practices.

Requirements

Three years of experience in a Human Resources role, preferably in a coordinator or administrative capacity.
Experience with HRMS/HRIS systems.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Strong attention to detail and organizational skills.
Excellent verbal and written communication, interpersonal, and conflict-resolution skills.
Excellent time-management skills and a demonstrated ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to act with integrity, professionalism, and confidentiality.
Understanding of personnel and compliance records management.
High level of confidentiality and discretion.
Ability to work cooperatively and flexibly in a team environment.
Ability to manage multiple unrelated projects at different stages.
Results-driven approach and ability to succeed in a fast-paced environment.
Ability to accomplish goals with minimal supervision.
Ability to access and navigate each department at the organization’s facilities.
Ability to sit or stand for the length of the shift, bend, reach, and carry items weighing less than 10 pounds.

Nice To Haves

Associate’s degree in a related field.
Experience with Paycom software, or ability to quickly learn the organization’s HRIS systems.

Responsibilities

Provide service to employees on People Operations matters and process employee lifecycle changes.
Support recruitment by posting jobs, scheduling interviews, conducting reference checks, and initiating drug screens and background checks.
Facilitate new-hire orientation as needed and ensure new-hire packets and welcome boxes are available.
Maintain accurate employee records in the HRIS and personnel files.
Collaborate on writing, revising, editing, and proofreading job descriptions, policies, and procedures.
Keep controlled documents current in the Quality Environmental Management System (QEMS).
Audit I-9 records for compliance.
Support People Operations initiatives, including performance management and employee engagement surveys.
Review, track, and document participation in incentive programs, including tuition assistance, employee referrals, and fitness reimbursement; ensure timely payment processing.
Administer employee benefits enrollments, changes, and terminations.
Support compliance with federal, state, and local employment laws and regulations, and update company bulletin-board information.
Maintain knowledge of HR, talent management, employment-law, and technology trends and changes.
Respond promptly and professionally to employee questions about HR policies, procedures, and benefits.
Review hourly and salaried employee timecards, monitor vacation and sick-time accruals, and prepare payroll and related reports for accounting.
Coordinate benefits open enrollment, changes, evidence of insurability, and employee training.
Assist with annual affirmative action plan reporting and maintain other records, reports, and logs.
Conduct exit interviews and complete termination paperwork.
Process FMLA, short-term disability, and leave-of-absence requests according to company policy and regulations.
Support environmental health and safety by completing required workers’ compensation forms.
Manage employment verification requests.
Maintain HRIS records and compile database reports.
Immediately report suspicious or hazardous conditions to a supervisor.
Follow applicable company policies and procedures to support quality and safety.
Help maintain clean, orderly, and hazard-free work areas.
Perform other duties as assigned.