People & Culture Operations Associate
About The Position
The People & Culture Operations Associate supports the full employee lifecycle by providing administrative support for compliant hiring and onboarding. The role assists with job postings, pre-employment activities, accurate recordkeeping, HR systems, and reporting in accordance with federal and state regulations and company policies. It also responds to candidate and hiring manager inquiries and provides general administrative support to the People & Culture and Recruitment teams. The position manages job postings, requisition tracking, recruitment system administration, pre-employment checks, offer letters, onboarding documentation, and candidate, contractor, and employee records. It uses Workday and recruitment systems to generate reports, maintain tracking tools, and protect the accuracy and confidentiality of records. The associate also manages shared mailboxes and ServiceNow inquiries, prepares employment verification and unemployment documentation, distributes surveys, contributes to process improvements, and supports other team initiatives and management requests. Inizio Engage describes itself as a healthcare-focused strategic, commercial, and creative engagement partner. The company emphasizes values of empowering everyone, rising to the challenge, working as one, asking what if, and doing the right thing. It is an equal opportunity employer and provides reasonable accommodations in accordance with applicable law.
Requirements
- At least 2 years of varied administrative experience.
- Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
- Excellent organizational, communication, and time management skills.
- High attention to detail and ability to manage confidential information.
- Ability to manage multiple priorities in a fast-paced environment.
Nice To Haves
- Bachelor’s degree or related work experience is desirable.
- Experience working with HRIS and Applicant Tracking Systems is preferred.
Responsibilities
- Manage job postings, requisition tracking, and recruitment system administration, ensuring accurate documentation and timely candidate progression.
- Coordinate pre-employment and onboarding processes, including background investigations, drug testing, offer letters, and new hire documentation.
- Maintain candidate, contractor, and employee records in compliance with applicable regulations and company policies, including I-9 verification and employment authorization documentation.
- Use Workday and recruitment systems to generate reports, manage tracking tools, and maintain accurate and confidential records and documentation.
- Manage shared mailboxes and ServiceNow inquiries; prepare employment verifications and unemployment documentation; distribute surveys; and contribute to process improvements.
- Serve as a point of contact for candidates and hiring managers.
- Support ongoing People & Culture and Recruitment initiatives.
- Handle other ad hoc requests from management as required.
Benefits
- Medical, dental, and vision coverage.
- Accrued paid time off.
- 401(k) with company match.
- Disability and life insurance.
- Paid maternity and paternity leave.
- Company-paid holidays.
- Recognition programs, contests, and awards.
- Learning, leadership development, and career advancement support.
- Collaborative culture where employee ideas are valued.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
