People & Culture Coordinator

eJam•Santa Ana, CA

9h•Onsite

About The Position

eJam is hiring a People & Culture Coordinator to serve as the operational heartbeat of their Santa Ana HQ. This high-touch, high-trust role is responsible for keeping the headquarters running smoothly, the team energized, and ensuring an exceptional people experience. The responsibilities span a wide range, including setting up new hire workstations, managing facilities and external vendors, planning company events like quarterly offsites and All Hands meetings, greeting candidates, and troubleshooting any facility issues. This is an entry-level position with significant potential for growth, offering the opportunity to take on more HR responsibilities such as deeper onboarding, employee experience programs, recruiting support, and benefits coordination as trust and capabilities are built. The role requires working cross-functionally with all departments and global teammates, making it an ideal launchpad for a career in Human Resources or People Operations. The environment is fast-paced, with no two days being the same, requiring adaptability and the ability to pivot quickly. The work directly impacts the team's day-to-day experience and the company culture.

Requirements

Naturally organized and a great planner, able to juggle multiple tasks and remember details.
A people person at heart: outgoing, thoughtful, and confident in interacting with all levels of the company.
High energy with a strong bias for action; proactive in helping teammates and getting tasks done.
Comfortable with change and able to pivot quickly when the day's priorities shift.
Competitive and driven to grow personally and professionally, eager to take on new challenges and expand HR scope.
Strong written and verbal communication skills.
Comfortable with everyday technology, including Google Workspace and AI, with a willingness to learn ClickUp, HRIS systems, and basic IT troubleshooting.
0-2 years of professional experience (internships and college leadership roles count).
A college degree is helpful but not required if the candidate possesses the necessary skills and drive.
Must be able to be reliably onsite in the Santa Ana, CA office 5 days a week.

Responsibilities

Manage office health and facilities, including stocking the kitchen, ordering supplies, managing vendors (cleaning, gardening, IT, building management), and addressing any facility issues.
Oversee IT asset and equipment management, including inventory, laptop setup and security, workstation preparation for new hires, and equipment reclamation.
Manage guest experience and front-of-house operations, including greeting visitors, managing access, receiving mail and packages, and creating a positive first impression.
Coordinate culture and celebrations, such as decorating the office, planning quarterly team outings, managing the birthday/anniversary calendar, and supporting All Hands meetings.
Partner with leadership to design and implement remote culture and inclusivity initiatives, including coordinating care packages, virtual celebrations, and swag drops for global teammates.
Ensure a positive new hire experience by preparing welcome kits, setting up desks, coordinating laptop provisioning, and making new employees feel welcome.
Manage vendor relationships and invoices for various office services, and oversee a monthly office budget, including invoice submission.
Provide HR administrative support, including assisting with employee documentation, light onboarding paperwork, internal announcements, and foundational People Ops tasks.