People Coordinator

OpenX•Los Angeles, CA

10d•$29 - $35

About The Position

The People (HR) Coordinator supports day-to-day human resources operations and leads special projects that strengthen recordkeeping, systems, and processes. Working with People Team leadership, the coordinator improves operational efficiency, maintains accurate and compliant employee records, analyzes HR data, and provides insights to support organizational decision-making. The role supports core People functions such as employee records, onboarding and offboarding, personnel changes, benefits administration, policy implementation, audits, compliance, and reporting. It also coordinates HR projects, administers records retention, supports HR systems and process improvement, and produces workforce analytics and reports. The coordinator handles sensitive employee information with professionalism and discretion.

Requirements

At least three years of progressively responsible experience in HR, HR operations, records management, systems, reporting, or analytics.
Knowledge of general HR practices, employee-record requirements, records-retention principles, and data privacy standards.
Strong analytical, research, project-management, and problem-solving skills.
Ability to interpret data and clearly communicate findings to technical and nontechnical audiences.
Proficiency with spreadsheet applications, reporting tools, and document-management platforms.
Proven experience managing new-hire orientations, background checks, and I-9 verification.
Hands-on experience with Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS), such as ADP Workforce Now and Lever.
Strong attention to detail and commitment to data accuracy.
Ability to document, evaluate, and improve business processes.
Strong written, verbal, interpersonal, and organizational skills.
Ability to manage multiple assignments, prioritize competing deadlines, and work independently.
Demonstrated judgment in handling confidential and sensitive information.

Nice To Haves

Bachelor’s degree in human resources, business administration, or a related field.
Advanced spreadsheet skills, including formulas, pivot tables, data validation, and charts.
Experience developing dashboards, metrics, process maps, and standard operating procedures.
Experience supporting HR system implementations or process-improvement initiatives.
Professional certification such as SHRM-CP, PHR, or an applicable project-management or analytics credential.

Responsibilities

Support employee records, onboarding, offboarding, personnel changes, benefits administration, and policy implementation.
Respond to manager questions with accurate, timely guidance on People policies, procedures, and systems.
Maintain confidentiality when handling sensitive employee information.
Assist with audits, compliance activities, reporting requirements, and other HR initiatives.
Plan, coordinate, and execute HR special projects from assessment through implementation and follow-up.
Develop project plans, document requirements, track milestones, identify risks, and communicate progress to the manager.
Research topics, analyze findings, and prepare recommendations and supporting documentation.
Collaborate with other departments as needed.
Administer the HR records-retention program in accordance with legal requirements and company policies.
Review, organize, classify, archive, and dispose of employee records according to approved schedules and procedures.
Maintain complete, consistent, and accurate electronic and physical personnel files.
Support records audits and document requests, and assist with transitions from paper-based to electronic records.
Recommend controls and procedures that support data integrity, accessibility, confidentiality, and security.
Evaluate HR workflows, systems, forms, and procedures to identify gaps and opportunities for automation or standardization.
Map processes, gather stakeholder requirements, and recommend practical improvements.
Support implementation, testing, documentation, and adoption of HR system enhancements.
Develop and maintain standard operating procedures, process guides, templates, and training materials.
Monitor implemented changes and evaluate effectiveness using feedback and performance measures.
Serve as a resource for HR systems and assist users with troubleshooting, training, and data-entry standards.
Collect, validate, analyze, and report HR data from multiple systems and sources.
Develop recurring and ad hoc reports, dashboards, and presentations covering workforce metrics and trends.
Identify patterns, discrepancies, risks, and opportunities in workforce data.
Establish data-quality checks and reconcile information to promote accurate and consistent reporting.