People and Office Coordinator
About The Position
Inkitt is looking for a People and Office Coordinator who will play a central role in fostering an exceptional employee experience while keeping our San Francisco office running smoothly. This role is ideal for someone who thrives in a fast-paced, people-centered environment and enjoys creating thoughtful moments that bring teams together. You’ll be the face of our office, the go-to resource for employees, and a key partner in our People Operations function. As our company scales, this role is becoming increasingly technical; we are looking for a tech-forward coordinator who is comfortable leveraging AI to streamline and automate systems within office management and people operations.
Requirements
- 2+ years of experience in a People Operations, Office Management, or similar role in a fast-paced environment.
- Hands on experience managing an office or workplace operations, including vendors, supplies, facilities coordination, or on-site event support.
- Strong multitasking, prioritization, and time management skills.
- Experience with HRIS platforms such as Rippling or similar tools.
- Comfort using Slack, Google Suite, Zoom, and managing Google hardware to support smooth day to day operations.
- Strong technical aptitude using AI tools for automation including practical experience using Google Apps Script to connect systems and automate repetitive workflows, familiarity with leveraging LLMs to increase efficiency in drafting communications, summarizing data, or building operational frameworks.
- A proactive, solutions-oriented mindset with a passion for employee experience and creating a welcoming, well-run office environment.
- Excellent interpersonal and communication skills.
Nice To Haves
- Familiarity with HR compliance and employment regulations.
Responsibilities
- Overseeing day to day operations of the South Park office, ensuring the physical space is organized, functional, and welcoming.
- Managing supplies, inventory, swag and vendor relationships. You will proactively identify ways to use AI and automation to streamline tracking and reordering processes.
- Planning and executing in-office events including happy hours, culture moments, offsites, All Hands, and CandyJar movie premieres.
- Acting as the liaison with the facilities team and landlord for repairs, security, and building needs.
- Greeting and hosting visitors to create a welcoming office experience.
- Partner with the Director of People Operations to manage end-to-end onboarding, including contracts, pre-start communication, scheduling sessions, workspace and equipment setup, system access, and employment verification.
- Managing employee lifecycle updates within Inkitt’s HRIS, Rippling, ensuring accurate, timely employee data. You will utilize scripts and automation to reduce manual data entry across our HR platforms.
- Running surveys and supporting additional employee health and culture initiatives.
- Supporting compliance with employment and benefits regulations.
- Acting as the primary contact for employee questions about benefits, leave, and time off.
Benefits
- 401k plan, designed to help you save for the future
- Health benefits tailored to your needs, including medical, dental, and vision coverage
- Professional coaching for everyone
- Team-building events, including our annual Tulum trip
- Unlimited access to our Galatea app and Galatea TV app
- Unlimited budget for self-development books
- Charity donation of your choice at your one year anniversary
- Free lunch in office everyday
- Class Pass membership for US based employee and gym access for Berlin employees
- Dog friendly offices in Berlin and San Francisco
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
