Office and Operations Coordinator

Syngenta Group • Gilroy, CA

10h • Hybrid

About The Position

At Syngenta, our goal is to build the most collaborative and trustworthy team in agriculture, providing top-quality seeds and innovative crop protection solutions that improve farmers' success. To support this mission, the Flowers R&D site in Gilroy, CA, is seeking an Office & Operations Coordinator to support site operations, finance, compliance, maintenance coordination, and administrative activities.

Requirements

• Bachelor’s degree or technical certification preferred.
• Strong leadership, organizational, project management, and problem-solving skills.
• Proficiency in Excel, PowerPoint, Outlook, Word, and business systems.
• Ability to manage multiple priorities, communicate complex information, and drive process improvements.
• Ability to operate standard office equipment, encompassing phones, copier, and computer.
• Customer-focused, results-oriented, and able to handle confidential information professionally.
• Must be authorized to work in the U.S. without sponsorship.

Nice To Haves

• Excellent leadership and project management skills.
• Passion for business process improvement.
• Customer-focused: responsive to the needs of internal and external customers.
• Creative problem-solving, analytical, and quantitative skills.
• Ability to make timely and well-thought-out recommendations that are supported by data and analysis.

Responsibilities

• Process invoices, expense reports, purchase orders, P-card transactions, and budget tracking through SAP/Easy Procure systems while partnering with Finance to resolve payment issues.
• Coordinate office operations, encompassing meeting scheduling, calendar management, supply ordering, vendor communication, front desk oversight, visitor management, and shipping/receiving activities.
• Support operational efficiency by coordinating preventative maintenance schedules, tracking maintenance tickets, labor metrics, inspections, and KPI reporting to reduce downtime and improve equipment lifecycle management.
• Maintain relationships with vendors and assist with CAPEX requests, procurement processes, and inventory management to ensure uninterrupted site operations.
• Ensure compliance with Syngenta HSES standards and California regulatory requirements, encompassing safety programs, permitting, environmental reporting, accident investigations, and required operational training programs.
• Oversee compliance programs related to OSHA, HAZWOPER, forklift operations, lockout/tagout (LOTO), hot work permits, work permits, JHA reviews, and other operational safety initiatives.
• Provide timely communication and status updates to stakeholders while serving as a key point of contact for finance and operational matters at the site.

Benefits

• A culture that celebrates belonging and collaboration, promotes professional development and strives for a work-life balance that supports the team members.
• Offers flexible work options to support your work and personal needs.
• Full Benefit Package (Medical, Dental & Vision) that starts your first day.
• 401k plan with company match, Profit Sharing & Retirement Savings Contribution.
• Paid Vacation, Paid Holidays, Maternity and Paternity Leave, Education Assistance, Wellness Programs, Corporate Discounts, among other benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level