PDS Admin III/Project Coordinator

AECOM•Sacramento, CA

2h•$26 - $41•Onsite

About The Position

AECOM is seeking a PDS Administrative Assistant/Project Coordinator for one of our offices in Sacramento, CA. This role will be providing high-level administrative support to the Planning and Engineering Office within the California High-Speed Rail (CAHSR) Program. Skilled in coordinating multiple priorities in fast-paced environments, with strong organizational, communication, and problem-solving abilities. Demonstrates professionalism, adaptability, confidentiality, and a collaborative approach to supporting team operations and project success.

Requirements

BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education.
Strong proficiency and knowledge of computer software, including Microsoft Outlook, Teams Microsoft Word, PowerPoint, and Microsoft Excel
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to attend to detail and work in a time-conscious and time-effective

Nice To Haves

Experience composing and preparing correspondence and reports
Demonstrated excellent verbal and written communication skills, and experience
Experience managing multiple and changing demands, details, and deadlines

Responsibilities

Filling, printing, calendaring, coordination, document quality control, other admin tasks
Lead complex and diverse administrative assignments seeing them from conception to completion
Support other administrative support staff as project continues to grow in size and scope
Coordinates conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locations
Provide assistance with change management process and tracking
Meets regularly with Task Lead to review status of projects; plan key events, meetings, and upcoming travel; and prioritize open action items
Creates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of task lead needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when needed
Interacts and communicates with all levels within the PDS team as well as CHSRA; develops effective networks with peers, as well as external professional groups
Anticipate business needs, be proactive, troubleshoot problems and take initiative
Manages and maintains calendar in Microsoft Outlook, including assisting with scheduling, within limits and at his/her discretion; applies understanding of priorities in scheduling meetings
Ensure that project correspondence and documentation are handled according to a prescribed format
Support onboarding and offboarding processes and facilities coordination, including system access, workspace setup, projected and actual start dates, and activity tracking