Payroll Tax Specialist

Cast & Crew•Burbank, CA

6d•$25 - $35

About The Position

The Payroll Tax Specialist prepares and audits payroll tax returns, reconciles tax filings with agency records and general ledger accounts, and completes special projects and tasks as assigned. The role handles quarterly and annual filings for multiple companies, tax payments, tax notices and agency inquiries, account reconciliations, and filing documentation. It also supports tax account registrations and maintains accurate rates, wage base limits, and account identifiers in Master Tax and Media Pay.

Requirements

At least 3 years of payroll tax filing experience working with multiple entities.
Strong knowledge of federal and multi-state payroll tax reporting.
Thorough understanding of tax and withholding deposit requirements.
Ability to efficiently and effectively train other team members.
Ability to work overtime as needed.
Ability to use software programs necessary to perform the job.
Strong computer and software application skills.
Hands-on experience using AI tools within the discipline, including the ability to discuss specific tools, workflow integration, and measurable business impact, and a drive to experiment with and apply emerging AI capabilities.

Nice To Haves

Bachelor’s degree or equivalent is preferred.

Responsibilities

Reconcile and file quarterly and annual tax returns with tax agencies, averaging approximately 130 returns per quarter.
Audit and reconcile the general ledger and issue journal entries as needed.
Prepare check requests and electronic fund transfer requests for payments.
Prepare annual reconciliations to verify that W-2 totals match quarterly filings.
Verify totals on prepared tax forms to detect programming errors.
Log completed tax returns and track filing completion.
Sort and attach checks to paper quarterly returns and vouchers for returns requiring electronic filing and payment; organize them for timely mailing by state.
File copies of quarterly and annual tax returns and other documents in the appropriate tax binders.
Respond to tax notices and agency inquiries promptly; research discrepancies, submit payment requests for approval when needed, and prepare documentation to resolve issues or seek penalty abatements.
Consult payroll tax law references to resolve payroll tax issues.
Update tax receivable accounts monthly for more than 10 companies.
Prepare amended tax filings, returns, and reports as needed in May.
Prepare agency documentation to register new state withholding and unemployment insurance tax accounts.
Ensure assigned tax rates, wage base limits, and account identification numbers are accurate and current in Master Tax and Media Pay.
Verify weekly that company accounts are in good standing on California and New York websites.
Keep tax files and the department clean and organized.
Ensure daily and monthly withholding payments are made promptly, averaging approximately 30 daily payments and 210 monthly payments.
Route the tax department’s quarterly work.
Make wage corrections on quarterly returns through the Master Tax system.
Respond to recalculation and payroll extension requests.
File and organize payment records, including EFT and check requests.
Follow up on tax notices and ensure issues are cleared.
Train other team members as needed.