Payroll Tax Specialist

Builders FirstSource•Tabernas, TX

About The Position

Under general supervision, the Payroll Tax Specialist assists with federal, state, and local payroll tax audits, compliance, and reporting. The role collaborates with state and local taxing agencies to resolve issues; audits wage and tax data and employee tax setups; coordinates corrections; and researches payroll-related regulations to recommend appropriate policy, procedure, or process changes. The position contributes to quarter-end and year-end activities, including ensuring W-2 accuracy and compliance. The specialist works with a payroll tax service provider, reviews and reconciles filings, handles agency notices and tax registrations, prepares or amends returns, and supports payroll tax accounting reconciliations, audits, and records retention. The role also observes safety practices and may perform other assigned duties. The position is based in an office setting and is generally sedentary, though it may involve brief periods of walking or standing and occasional movement of objects weighing up to 25 pounds. Builders FirstSource describes a collaborative, people-first workplace and emphasizes professional development through training, tools, and technologies. Competitive, affordable benefits are offered, with details available at bldrbenefits.com.

Requirements

3–5 years of tax experience in a large, multi-entity, multi-state, multi-local environment.
Ability to solve complex multi-state payroll tax issues.
Experience working with payroll tax filing systems.
Ability to negotiate positive resolutions with customers and payroll tax agencies.
Strong analytical skills and proficiency in Microsoft Excel and Word.
Working knowledge of quarterly and annual payroll tax reconciliations.
Strong research and follow-through skills.
Ability to set priorities, meet deadlines, and multitask with minimal supervision while remaining organized.
Associate degree or equivalent combination of education, training, and experience.
Thorough understanding of IRS, DOL, and FLSA regulations.
Strong knowledge of legal and compliance issues.
Experience filing multi-state tax returns, state withholding returns, and unemployment returns.
Strong attention to detail and organizational skills.
Ability to maintain confidentiality.
Complete understanding of Sarbanes-Oxley and other generally accepted business controls.

Nice To Haves

CPP accreditation.
Ceridian Dayforce payroll/tax system experience.

Responsibilities

Collaborate with the payroll tax service provider to research and reconcile tax fallout issues and address agency notices.
Review and reconcile monthly, quarterly, and annual filings prepared by the payroll tax service provider.
Assist with preparing amendments for payroll tax jurisdictional reporting as necessary.
Identify and prepare new state, local withholding, and unemployment registration accounts for manager review and approval.
Research and resolve agency notices promptly, and request abatement of tax penalties.
Accurately and promptly complete and submit tax returns not supported by the payroll tax vendor.
Review SUI tax rates for accuracy and notify the payroll tax vendor of changes.
Review and reconcile quarterly multiple work site reports.
Work with the acquisition team to assess special tax implications.
Gather data for internal and external audits and assist with process improvements based on audit findings.
Ensure transactions are properly supported and comply with accounting practices and regulatory requirements.
Support the Accounting team in reconciling payroll taxes to the general ledger.
Reconcile payroll reports to Forms 941 and W-2.
Oversee W-2 corrections for employees and the IRS.
Ensure compliance with records-retention policies and requirements.
Understand and observe safety procedures, attend required safety meetings, and potentially recommend improvements to safety procedures.
Perform other duties as assigned.