Payroll Tax Specialist

Patrick Industries•Elkhart, IN

About The Position

The Payroll Tax Specialist is the primary point of contact for payroll tax notices and agency correspondence, researching issues, coordinating corrective actions, and driving resolutions to completion. The role partners with Payroll, Human Resources, Accounting, Tax, and third-party payroll providers to ensure payroll tax compliance across Patrick Industries’ growing portfolio of business units and acquisitions. The position supports compliance across a complex, multi-state and multi-EIN environment. It reviews tax filings, deposits, reconciliations, and reporting; maintains registrations, unemployment accounts, tax rates, and jurisdictional records; supports acquisition-related payroll tax requirements; and contributes to year-end processing, audits, procedures, and regulatory monitoring. The Payroll Tax Specialist also analyzes payroll tax data and serves as a subject matter expert for internal teams and business unit leadership.

Requirements

3+ years of payroll tax experience in a multi-state environment.
Strong knowledge of federal, state, and local payroll tax regulations.
Experience resolving payroll tax notices, audits, assessments, agency inquiries, and tax account issues.
Experience managing payroll tax compliance across multiple EINs and legal entities.
Experience working directly with federal, state, and local tax agencies.
Experience with ADP payroll systems and ADP tax services is required.
Strong understanding of payroll tax filings, tax deposits, unemployment taxes, account registrations, and payroll tax compliance requirements.
Excellent analytical, problem-solving, investigation, and reconciliation skills.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Excellent verbal and written communication skills.
High attention to detail, personal accountability, and commitment to accuracy.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
Experience with SAP, SuccessFactors, or related ERP/payroll platforms.
Experience supporting acquisitions, payroll integrations, or organizational changes.
Experience working for a payroll tax service bureau or outsourced payroll tax provider.

Responsibilities

Ensure compliance with federal, state, and local payroll tax regulations across a complex multi-state, multi-EIN environment.
Review payroll tax filings, deposits, reconciliations, and reporting activities for accuracy and compliance.
Serve as the primary point of contact for payroll tax notices, assessments, agency correspondence, and compliance inquiries.
Research, investigate, and resolve payroll tax issues involving filings, payments, withholding, unemployment taxes, registrations, and account maintenance.
Work with federal, state, and local tax agencies to resolve payroll tax matters and maintain compliance.
Partner with third-party payroll providers, including ADP, to address tax filing issues, payment discrepancies, account maintenance, and system-related concerns.
Maintain payroll tax registrations, unemployment accounts, tax rates, and jurisdictional records across multiple legal entities and states.
Support payroll tax requirements related to acquisitions, new entity setup, business integrations, and organizational changes.
Perform payroll tax account reconciliations and identify discrepancies requiring correction or further investigation.
Support year-end processing, including W-2 reconciliation, reporting, and related compliance requirements.
Assist with payroll tax audits, compliance reviews, and requests from internal and external stakeholders.
Develop and maintain payroll tax procedures, documentation, and best practices that support consistency and compliance.
Monitor payroll tax law and regulation changes and recommend actions necessary to maintain compliance.
Analyze payroll tax data and reporting trends to identify risks, process improvements, and opportunities for increased efficiency.
Serve as a payroll tax subject matter expert for Payroll, Finance, Human Resources, Accounting, and business unit leadership.