Payroll Tax Specialist II

Caliber Collision•Lewisville, TX

19d

About The Position

The Payroll Tax Specialist II researches, analyzes, and resolves complex payroll tax issues involving teammates, internal business partners, tax agencies, and third-party vendors. The role manages federal, state, and local agency notices; performs payroll tax reconciliations; resolves work-state and home-state taxation matters; and helps maintain payroll tax accounts and state unemployment insurance information. The specialist reviews payroll tax data for accurate calculation, withholding, reporting, and remittance; supports quarterly, annual, and year-end payroll tax activities, including W-2 reconciliation and distribution; and assists with audits by providing documentation, reports, and analysis. Experience with third-party tax vendors such as ADP Smart Compliance, Ceridian Tax Service, or OSV Tax Services is noted.

Requirements

High school diploma or equivalent.
At least 3 years of payroll tax, payroll, accounting, finance, or related experience.
Intermediate proficiency in Microsoft Excel, including VLOOKUP experience.
Experience researching and resolving payroll tax issues and discrepancies.
Experience reviewing and responding to payroll tax notices and agency correspondence.
Knowledge of federal, state, and local payroll tax regulations.
Experience performing payroll tax reconciliations and account analysis.
Experience supporting multi-state payroll tax compliance.
Strong analytical and problem-solving skills.
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive information.
Knowledge of payroll tax deposits, filings, reconciliations, and agency processes.
Knowledge of work-state and home-state taxation requirements.
Ability to analyze and interpret payroll tax data, filings, notices, and reports.
Strong investigative and root-cause analysis skills.
Ability to identify issues, develop solutions, and implement corrective actions.
Strong customer service and business partnership skills.
Must be eligible to work in the U.S. with no restrictions.

Nice To Haves

Associate or bachelor’s degree in accounting, finance, business administration, human resources, or a related field.
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience with Workday, ADP, or other enterprise payroll and tax systems.
Experience supporting state unemployment tax administration and registrations.
Experience supporting year-end payroll tax processing and W-2 reconciliation activities.
Experience working in a multi-state payroll environment.

Responsibilities

Research, analyze, and resolve complex payroll tax issues and inquiries from teammates, internal business partners, tax agencies, and third-party vendors.
Manage federal, state, and local agency notices, including investigation, documentation, response preparation, and resolution.
Perform payroll tax reconciliations involving tax liabilities, payments, filings, unemployment tax accounts, and payroll tax balances.
Research and resolve work-state and home-state taxation issues, withholding discrepancies, and jurisdictional tax matters.
Coordinate payroll tax account registrations and maintain tax account information across federal, state, and local jurisdictions.
Support state unemployment insurance account maintenance, rate updates, and reconciliations.
Review payroll tax data to ensure accurate tax calculation, withholding, reporting, and remittance.
Assist with quarterly and annual payroll tax filing activities and validation of filing results.
Support year-end payroll tax activities, including W-2 balancing, reconciliation, validation, and distribution.
Support internal and external audits by providing documentation, reports, and supporting analysis.